CV & Profile Sample – Personal Assistant

Cover Letter Sample - Personal Assistant

Personal assistants mainly serve managers and executives on an individual basis. They help save an executive’s time by carrying out a number of clerical and administrative tasks for them.

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Summary

A highly skilled and competent personal assistant with exceptional administrative and organizational skills. Well versed in supporting top executives with daily administrative tasks, scheduling corporate and private appointments, and communicating with different departments on behalf of the executives.

 

Professional personal assistant highly competent in tackling administrative tasks and running personal errands for a business owner. Able to oversee multiple business and personal projects to ensure the smooth running of the office and the business owner’s routines.

 


Job Description

General administrative tasks:

Maintained and updated all hard copies and digital records for all executive projects.

 

Prepared and distributed minutes for the manager’s meetings and conferences.

 

Organized and filed documents, expense records and updated reports.

 

Scheduled and arranged business appointments, meetings and events.

 

Handled all incoming phone calls, mails and emails. Screened and directed the correspondence to appropriate parties or departments.

 

Oversaw daily office calendars and office operation.

 

Maintained daily office equipment and software support.

 

Kept tracking confidentiality standards across internal and external communication platforms.

 

Personal errands and daily routines:

Coordinated and maintained personal banking, personal insurances and medical claims.

 

Proofread and vetted documentation for manager’s review, ensuring the information was accurate and up to the professional standard.

 

Planned and arranged personal travel arrangement including air flights, ground transportation and hotel accommodations.

 

Served as the interpreter and translator to conduct consecutive interpretation at clients’ meetings and translate written documents for the manager.

 

Arranged and scheduled educational and recreational activities for the manager and his family weekly and monthly.

 

Planned and coordinated daily and weekly household calendars for the family of the manager.

 

Handled personal purchases, gift delivery, invitations and expenses on a regular basis.

 

Monitored maintenance and preservation of personal and corporate property.

 

Took care of the manager’s children occasionally at weekends.

 

Point of contact:

Took care of all front desk tasks and served as a liaison between the manager and other staff.

 

Screened, analyzed and prioritized all incoming requests and directed daily correspondence to relevant parties or departments.

 

Negotiated outsourcing contracts for business events such as press conferences and corporate outings.

 

Travelled with the manager and clients, and handled miscellaneous items such as arranging meals, transportation and accommodations.

 

Sorted, analyzed and addressed incoming memos, enquiries and reports; identified their significance and planned distribution.

 

Contacted vendors by email or phone about cost, merchandise and orders.

 

Shop management support:

Veteran personal assistant efficient in handling multiple administrative and personal tasks for a shop owner.

 

Managed all shop expenses, ordered supplies and kept stock for the shop, and handling personal bills for the owner.

 

Arranged hiring documents, interviews, trainings and weekly payroll.

 

Took care of customer service comments and enquiries. Replied all incoming phone calls and emails.

 

Maintained and updated the content of the shop website and social media pages.

 

Kept tracking daily inventory of shop supplies and deposits.

 

Monitored daily stock delivery and logistics procedures.

 


Accomplishments:

Introduced a new diary system which reminded the executive of the current and upcoming work schedules and appointments.

 

Renewed the call screening process by incorporating an auto-responder script at the company enquiry hotline system.

 

Achieved over 95% smooth appointment scheduling mechanism that saved scheduling time considerably.

 

Organized company travel calendar and transportation. The annual travel expenditure was reduced by 30%.

 

Relieved manager’s work overflows by supporting with claim backlog processing and business development initiatives.

 

 

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