If your work revolves around sending out a lot of emails to colleagues, clients, and other stakeholders, you would have wondered if there are better ways to start the conversation than with the overused “Hope you’re well!” line at least at one point in your career.
It is a fun fact—there are lots of opening lines you can use to switch it up and improve the way you communicate in your emails. Here are 40 email opening lines for different circumstances that every employee should know.
If you are reaching out to someone for the first time…
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Good morning/Good afternoon
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I hope this email finds you well.
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Allow me to introduce myself.
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I’m reaching out to discuss…
If you are following up or have not heard back from the recipient…
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As discussed, …
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As promised, I am…
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I am checking in on…
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I am getting back to you about…
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I am following up on our conversation from…
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As per our phone conversation earlier…
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I just wanted to circle back around to…
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Could you please provide me with an update on…?
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I just wanted to bump this back up in your inbox in case you missed it.
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If you want to grab your recipient’s attention…
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What if I told you that…?
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How would you like to…?
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I noticed that you/your company/your competitor recently…
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I have a few ideas on how your business can leverage…
If you want to add a bit of a personal touch…
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Congratulations on your [recent achievement]!
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It was great bumping into/catching up with you…
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I hope you enjoyed your [event]!
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How did the [project/campaign] turn out?
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I loved your recent [social media post/article] on…
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I am very impressed with the way you/your company…
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[Name] suggested that I get in touch with you to…
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If you want to get straight down to business…
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Quick question!
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Can you do me a favour?
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I need your help with…
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Can I pick your brain on…?
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Could you let me know your thoughts on…?
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I have a few suggestions on…
If you want to start your email with a bit of cheer or humour…
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I hope you had a fabulous weekend!
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I hope you are having a great start to the week!
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I hope you are having a wonderful day!
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Happy Friday!
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I hope you have had your morning coffee.
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Yes! It’s me again!
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I come bearing good news—there are only [number] days till Friday!
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I promise this email will not be as long as the last one!
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I hope you were not waiting for someone else’s email.
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If this email ruined the ‘zero’ status of your inbox, I sincerely apologize!
When it comes to opening lines, there is no one-size-fits-all solution. It is important to know your recipients, acknowledge the relationship you have with them, and have a clear idea of the kind of language that will get through to them. Once you do, you will not ever be drawing blanks when drafting emails.
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