What Exactly Do You Need To Say When Requesting Sick Leave At Work?

FacebookWhatsAppTelegramEmailCopy Link

Let’s face it—falling sick on a workday can be stress-inducing! You may find yourself panicking over an important client meeting that you need to attend or an inflexible deadline that you have to meet that very day. Worst of all, you may be worried about letting your manager down and burdening your team members with extra work. As much as you feel the urge to swallow a Panadol, wear a mask, and solider on to work, you must stay home, consult a doctor, and take good care of yourself—for both your sake and the sake of your colleagues.

As a matter of fact, Hong Kong’s Labour Department safeguards employees’ health by requiring employers to grant paid sick leave to all full-time staff when they fall ill. So if you are feeling under the weather, you have the right to inform your employer and take the day off or as long as your doctor suggests.

When Is It Acceptable To Call In Sick?

Deciding whether or not you should call in sick can be a difficult choice to make. However, if you have one or more of the following symptoms, you should stay home and—depending on the severity of your symptoms—consult a doctor.

  • Fever
  • Chills
  • Sore throat
  • Cough
  • Runny nose
  • Vomiting and/or diarrhea
  • Headache
  • Rash
  • Fatigue
  • Body ache

In light of the ongoing COVID-19 pandemic, it is crucial that you isolate yourself if you experience any of the above symptoms, immediately get tested for the highly-contagious coronavirus, and follow the next steps as instructed by the Health Authority.

▪ Email etiquette 101: The anatomy of a rude email

▪ Reply Email Samples: 10 Scenarios You Always Encounter

How To Write A Sick Leave Notice?

Telling your manager that you will not be able to come into work can be a little daunting. You do not want them to think that you are slacking off and making excuses to not do your job but, at the same time, you do not want to give away too much information and make the conversation awkward.

If you want to write a succinct yet thoughtful sick leave notice, here is what you should include in your message:

State the reason(s) for your absence.

When applying for sick leave, you need to support your message with medical reasons that are preventing you from coming to work. In your notice, describe your illness and/or the symptoms you are experiencing without going into too much detail. This will help your manager better understand your situation.

State the length of your absence.

It is also important to mention in your sick leave notice the expected length of your absence. Minor illnesses—such as flu and the common cold—require only a couple days of leave. However, more serious conditions may entail longer recovery periods. It is best to have a word with your doctor and let your manager know how long you are advised to stay home and rest. Doing so will give your manager a realistic outlook of your situation and help them decide the best way to cover for you.

▪ How To Write A Stellar Acceptance Email For A Job Offer?

▪ How to present your farewell letter professionally?

Clarify whether you will be able to work.

If you think you will be able to work remotely during your absence, that is great! Show your manager how committed you are to your job. However, if you are not in the right state to work, be upfront with your manager about it so they know what to expect and what not to.

Elaborate on your “next steps”.

If you have an important deadline to meet, see if a team member can help you out and keep your manager in the loop. If you have a meeting scheduled with a client, let your manager know if you are planning to reschedule it or have a colleague attend it for you. Your manager will be thankful you are taking matters into your own hands despite feeling unwell. 

Address your availability to communicate.

In your sick leave notice, be sure to clarify if you will be reachable via email. You can also let your manager know that they can reach you on your mobile phone for urgent matters. However, if you are too sick to respond to emails and attend work-related calls, be honest about it with your manager.

Sick Leave Notice Samples

If you still need more pointers and ideas on how to write a great sick leave notice, here are a few samples you can take inspiration from.

Sample 1

Scenario: Jack sends a formal sick leave notice to his manager via email.

Hi Mr. Wong,

I would like to request ten days of sick leave starting 31st August.

I injured my leg over the weekend and tore a ligament on my knee. I was advised by the doctor to stay home for a minimum of two weeks as my daily commute would put a strain on my leg and worsen my condition. I have attached the medical certificate below for your reference.

I would like to let you know that I plan on working remotely for the next two weeks and attend all scheduled team meetings over Zoom. I have a client meeting this Wednesday, which Sarah has agreed to take over as she is up-to-date on the project. We have decided to schedule a quick call after the meeting so she can bring me up to speed.

I will be available to answer emails. For urgent matters, feel free to give me a call on +852 1234 5678.

Please let me know if you have any questions.

Thank you for your understanding!

Sincerely,

Jack Chan

Sample 2

Scenario: Fion sends an informal sick leave notice to her manager and team members on a WhatsApp group chat.

Hey guys!

I came down with a fever early this morning and plan on taking a sick leave today to rest up and get better. I’ll check my emails periodically and will be available on WhatsApp if you need me for urgent matters.

I hope to be back in the office in full swing tomorrow. See you soon!

Fion

此文章由原作者及JobsDB HK撰寫/編輯。如欲刊登於其他網站或刊物,請電郵至[email protected]與我們聯絡。如有發現侵犯版權,原作者及jobsDB保留採取法律行動的權利。

想收到更多JobsDB最新職場資訊?

熱門文章
【特約內容】提起可持續發展,部分人腦海只會想起環保。但作為香港主要地產發展商之一,可持續發展就遠不止於此,當中還涉及經濟和社會等範疇。隨著社會上關心環境議題及有可持續發展意識的人越來越多,我們相信成為真正的可持續發展企業,才能捉緊未來的大趨勢! 推動綠色生活  支持多元共融 信和集團的願景是「建構更美好生活」,透過「綠色生活」、「創新構思」及「心繫社區」三項關鍵元素,制定可持續發展策略的框架,建構宜居、宜作、宜樂的社區,為持份者創造共享價值。集團把可持續發展融入業務各個層面 ,除了透過節能設計、綠色建築發展及採購,以減少廢物及碳排放外,更善用創新科技,在旗下物業推動綠色生活。為了於2050年前實現淨零碳排放,集團旗下上市公司信和置業於早前發表《減碳藍圖》,制定清晰的淨零碳路線圖及減碳目標 。而76%集團發展中的地產項目已獲綠建環評預認證,2021年推出的旗艦項目「凱滙」更榮獲2021年度環保建築大獎。 集團致力推動企業可持續發展企業文化,讓每一位員工都可以在自己的工作崗位上推展可持續發展。在管理層面上,自2022年起,集團更將可持續發展量化,將它納入員工年度工作表現評核的準則之一。 集團相信多元共融對公司長期可持續發展十分重要,因此簽署平等機會委員會發起的《種族多元共融僱主約章》,致力建設種族多元共融的工作間文化,並促進少數族裔享有平等就業機會,達致社會多元共融。集團亦推行「多元與共融行動月」,舉辦一系列活動,包括講座、互動遊戲及員工分享等。 ▲2021年推出的旗艦項目「凱滙」榮獲2021年度環保建築大獎。 ▪...
疫情之下許多人失業,適逢近年環保署「綠在區區」回收站陸續開張,不時都見到招聘,但做回收……又污糟又悶——或者會有人這樣想。其實回收都可以企企理理,有時還會碰上街坊帶來的有趣物品,或對話——在回收站不止是執頭執尾,還有機會搞活動、做教育。做回收,也不一定只有環團可以做、應該做。 少不了的勞動:變得大隻 位於將軍澳寶琳的綠在西貢,偌大的半室外空間有一排整潔的回收車,還有換物塔、漂書閣,這是由NGO基督教家庭服務中心營運的其中一個回收站,其餘還有綠在寨城、綠在沙田等。Edith先後在綠在沙田和寨城工作,本身讀環保,初初因未想到該做保育、回收還是污染等,見綠在沙田請兼職項目助理,就去試試。 初初入職,要學回收物分類,「都不太難,見得多就懂得分。」反而是有時會遇上讓人哭笑不得的「回收物」,例如塞了在玻璃瓶頸取不出的不可回收非充電池,「有次又在一袋膠中執到隻尖叫雞公仔。」她笑着說。「那應該是橡膠,回收不到。」幸好可以留待換物活動時送出。只是說到要幫忙出貨上車就不是說笑,動軏要搬一袋袋重10公斤的廢紙,舖內回收物也經常爆滿,「我也變得大隻了。」她笑笑。 充電式電池其實可以回收,還有一些光面紙都是。而不能回收但仍可用的,會在綠在區區的換物活動上出售,讓人不用多買,減少浪費。 ▪ 垃圾回收變事業?90後廣告男辭職做上門回收 靠一種特質解困! ▪ 【回收新人類】到街市收發泡膠、如蝸牛拉貨:最難是撕膠紙……...
1997年後出生的Z世代,已是職場上的生力軍。對職場的看法,有別於X世代及Y世代,這些年青人被科技孕育長大,願意表現個性及創意,願意嘗試新事物,渴求改變和自由。企業如何面對這些職場新鮮人,是長遠發展的一大重點。 看重新世代的創意及思維   YesStyle.com(下稱YesStyle)是紮根香港的電子商務平台營運商,母公司早在1997年已經創立,向全球客戶銷售來自亞洲的時裝與生活時尚、美容及娛樂產品。公司現有500多位員工,當中約兩成人為20-25歲的年青一代,可以說是由年青人「擔大旗」。他們在招聘及管理年青人才上因事制宜,給予投身職場的Z世代自由發揮的空間,不怕他們嘗試,追求共同成長。 YesStyle人力資源部(下稱HR Team)總結Z世代的兩大特色:一是性格創新多變、靈活自主和富創意,工作並不局限於既定的做法、規則,能夠隨時激發創新意見和想法,勇於發表及執行;二是著重參與的機會,不喜歡被約束,被說教,反而希望能夠投入團隊,獲得認同。 HR Team表示:「公司極為看重年青一代的新思維和創意,現時方向是給予員工適當的主導權,鼓勵他們發表想法、提出建議,甚至直接負責相關項目,共同承擔分配任務的責任,能提高他們工作的積極性,使他們得到成就感。管理層主要擔當指導的角色,以豐富的經驗啟發年青員工創作和思考,並給予他們發揮的空間,鼓勵他們嘗試,才能累積到工作經驗。我們亦發現新世代的適應力很高。雖然他們的工作經驗尚淺,但一經栽培和教導,他們的工作表現和成就往往出人意表!」 過往多個成功的商業活動和計劃,包括產品研發,均是由Z世代員工主力負責,例如社交媒體IG TV上的造型或穿搭計劃、向訂閱者定時寄出美容福袋、 自家限量訂做的美容聖誕倒數日曆等等。...

十大熱門搜尋

Scroll to Top

Processing, please wait…