Resume/CV Sample for Exhibition and Event Project Assistant

CV Writing Tips and Sample-event assistant-15May

Position Summary- Exhibition & Event Project Assistant/Officer

Exhibition and Events Project management is a fast-paced industry that requires great attention to detail and management of various coexisting responsibilities and individuals. As an event project assistant, you will be learning many components of event planning. Assistants to exhibition and events planners perform a range of tasks including routine office tasks, ad hoc duties as required by their supervisors, and interacting with high-profile people. They orchestrate a gamut of events making sure that the target audience is engaged and the idea of the event is aptly promoted. Exhibition and Events play a huge part in the success of a brand or an organisation.

There are some specialized organisations that plan and execute events, particularly large-scale productions like music and art festivals, concerts, weddings, and charity functions. Training companies and Public relations agencies also employ event planners to host training programs and special events respectively. As an assistant, you may be responsible for organizing and managing large number of volunteers for  music festivals or charity events. Exhibition Project Assistants can work directly for an art gallery, museum or a fine art shipping company where they will be required to follow instructions from the museum or gallery.

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The role involves assisting with organising conferences, seminars, exhibitions, parties and corporate incentive trips. The responsibilities include arranging logistics for the events and preparing event presentation materials; Providing on-site support such as setting-up venue, greeting guests etc; ensuring smooth running of each event and exhibition; liaising with internal and external parties including management, sales team, and global coordinators; review the event and preparing post event report and analysis as required. They also meet with clients, source vendors, plan the budget, look for a suitable venue, negotiate prices, finalize delivery schedules and review contracts among others. Administrative skills such as organizing, filing, scheduling appointments, and calendar management are needed to efficiently perform this role.

To grow in the role, Assistants need to be proactive and take initiative to work independently with minimal instructions, in addition to efficiently performing the assigned tasks by their managers.

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Tips To Write CV For The Position

Below are some tips for writing a CV of Exhibition & Event Project Assistant/Officer

Summary

  • In your summary statement, tell the employer what you bring to the table and why they should hire you over other applicants by listing your major professional achievements, preferably numeric achievement. Write one or two of your strong attributes that match with the job description like strong negotiation skills, attention to detail, ability to work under pressure etc. mention if you have any important certifications. Summary statement is an overview of your resume, therefore it should be crisp, concise and to the point, in no more than 2-4 lines.

Example

An Exhibition and Event Project Assistant with over 7 years of industry experience and the ability to perform well under pressure and proactively manage deadlines. Contributed towards organising high budget events of about HK$ 1 million. Possess strong networking and communication skills.


Emphasize on essential points in Work Experience 

  • Ensure that your resume is well-structured to grab the attention of the hiring manager. A strong resume is a powerful tool to convince prospective employers that you possess the skills required to successfully perform the listed job. Ensure that there are no grammatical and spelling errors in your resume.
  • Highlight your relevant skills and experience that match with the position requirements. Make sure you use the key words from the job description. Use action words and give quantified achievements, if possible. For example: Effectively managed customer relationships resulting in increased brand equity by 35%.
  • Emphasize your experience in the pre-event arrangement, logistics coordination and on-site supervision; liaising with vendors/ suppliers for providing high quality goods or services; developing long-term relationship between the company and vendors/ suppliers; reporting about the status of on-going project.
  • Focus on your experience and the ability to get events planned and executed successfully. If you do not have much experience, think through and assess activities you may have participated in school or at university level like organising fairs, competitions, and exhibitions etc., that could be relevant for the job of Exhibition and Event Assistant.

Example:

ABC Exhibition and Events Organisation, Hong Kong

Exhibition & Event Project Assistant, August, 2016 – February, 2019

  • Researched, inspected and evaluated about 50 exclusive sites and venues for private parties, conferences, seminars, art exhibitions, and auctions with the capacity of over 500 guests.
  • Assisted in planning and execution of music and art festivals as well as charity events for large philanthropic organisations.
  • Liaised with executives, volunteers, audio-visual management companies, and lodging and logistics services.
  • Worked in collaboration with Special Events Directors to reduce event cost depending on client’s requirements.
  • Implemented contracts, managed invoices and assisted in all aspects of event planning for large corporations.
  • Collaborated with research, writing, and editing of exhibition material including text panels, artefact labels, media and online content etc.

XYZ Events Company, Hong Kong

Event Project Assistant, February, 2013 – July, 2016

  • Carried out research to identify more economical vendors and suppliers without compromising on quality of products and services, leading to 40% cost reduction.
  • Successfully organised and executed professional and social events. Contributed towards seamless running of high budget events of up to HK$ 1million for a gathering of about 1000 attendees.
  • Performed pre and post event financial analysis, and comparison of budget forecasts with actual reports.
  • Worked in coordination with the production team and project managers to identify cost cutting techniques.

OPQ History Centre Ltd., Hong Kong

Trainee- Exhibition Project Assistant, January, 2012 – January, 2013

  • Conducted research, compiled exhibition information, and supported logistics of projects and exhibitions.
  • Developed sound professional relationships with colleagues working on the project across departments, as well as external stakeholders.
  • Proofread texts and publicity materials, and regularly updated company’s website.
  • Communicated with intellectual property rights holders and legal counsel to navigate image and reproduction licensing.

 

Key Skills

  • The important skills for this role are resilience, adaptability, time management, self-motivation, strong organisation, interpersonal, problem solving, listening skills, attention to details, and excellent communication skills with the ability to work independently and converse freely with people to explain ideas and plans.

Software Skills

  • Proficiency in MS Office programs and a knowledge of variety of digital platforms including Adobe Photoshop, AutoCAD, SketchUp etc., is preferred.

Example:

Proficient in MS Word, MS PowerPoint, MS Excel, Social Media, Photo Shop, and Chinese Typing


Education

  • A bachelor’s degree in hospitality, communications, public relations or a related field is typically required to begin a career as an Exhibition and Event Project Assistant. Candidates can also obtain various professional certifications throughout their career for professional development.

Example:

Bachelor of Science, Hospitality Management

The Hong Kong Polytechnic University, Hong Kong

 

CV Sample:

Resume-CV Sample-event-assistant

Further reading:

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