A Personal or Executive Assistant undertakes secretarial and administrative tasks in order to provide direct support to one or more senior executives/ managers/ directors. Though Personal Assistants may have some responsibilities specific to their manager’s schedule and the industry they belong to, but by and large their main responsibilities include diary management; meeting arrangements; taking meeting minutes; handling any incoming emails, faxes, post, and often corresponding on behalf of the manager; cost-effective travel arrangements; preparing speeches, letters, presentations and also providing general assistance throughout presentations, if needed; and liaising with internal and external stakeholders/vendors/clients etc.
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Personal Assistants must develop a deep understanding of the requirements and preferences of the managers they support, to ensure day-to-day smooth running of office in an organised manner. They need to be highly organised, detail oriented, and proactive, coupled with the ability to work independently with minimum or no direction and maintain calm under pressure, to be able to provide seamless support to high-profile executives in a fast-paced environment.
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Personal or Executive Assistant
Below are some tips for writing a CV of Personal or Executive Assistant
Example:
A Self-driven and highly-organised Executive Assistant with 5 years of demonstrated experience in providing administrative support to Senior Executives. Possess excellent communication skills and the ability to discreetly deal with sensitive information. Impeccably planned and organized over 50 official meetings and conferences with 20 or more participants. |
Example:
MN Technologies, Hong Kong Personal Assistant to CEO, September, 2017 – August, 2019 Performed a variety of administrative tasks for the CEO. Managed an extremely active calendar of appointments; completed expense reports; composed and prepared confidential correspondence and reports; organised complex travel, itineraries, and agendas; and compiled documents for travel-related meetings.Independently prepared over 40 presentations in 2 years; Conducted research to gather information and liaised with internal teams to collect data for presentations; Communicated directly and on behalf of the CEO, with internal and external stakeholders.Worked closely and effectively to keep the CEO well informed of upcoming commitments and responsibilities, and ensured timely follow-ups. DE Services, Hong Kong Executive Assistant to CFO, April, 2015 – August, 2017 Acted as a key interface between the CFO and other teams. Handled overall control of communications and engagement activities ensuring that the administrative requirements are effectively met.Coordinated and implemented multiple national and international travel schedules including flight bookings and visa arrangements. Managed diaries and correspondence; reconciled expenses; Scheduled meetings; accurately noted minutes from meetings.Worked with the finance team to prepare financial statements, reports, memos, and invoices; Conducted analysis of data and prepared associated documents; Used various software, including financial management tools, word processing tools, spreadsheets, databases, presentation software OPQ Investment, Hong Kong Executive Assistant, July, 2014 – March, 2015 Provided efficient administrative support to 7 Investment Managers. Responsibilities included diary management, travel arrangements, expense submissions and invoice processing.Maintained CRM system including tracking of meetings held by team members. |
Example:
Proficient in Microsoft Word, Excel, PowerPoint, and Chinese Word Processing with hands-on experience in CRM Software System |
Example:
Bachelor of Arts The University of Hong Kong |
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