Write welcome onboard emails to new employees

FacebookWhatsAppTelegramEmailCopy Link

 Welcome onboard email

A welcome onboard email is sent to a new employee either by a prospective direct manager, head of the department, or a team member once the employee has accepted the job offer and the offer letter has been signed by both parties, the employee and the employer. This must be a professionally written email that sounds polite and gives the new hire an overview of the firm’s culture and what is expected of them as an employee of the organization.

It is a good practice to send a welcome email to new employees as it makes them feel that they are already part of the organization and their experience is appreciated by the new employer. It also helps starting a new working relationship on a positive note. Below are some points that may help you draft a welcome onboard email to a new employee of your organization:

  • Welcome the new employee and express your enthusiasm for their arrival.
  • Mention the joining date, name of contact person, and the time of arrival on first day at work.
  • Share a brief explanation about what the new employee should expect on their first day at work, in addition to details of orientation programme, office hours, dress code, and any documents they need to bring along etc.
  • In the closing paragraph, let them know how their position aligns with the organization goals and that you look forward to having them onboard.

▪ Email etiquette 101: The anatomy of a rude email

▪ Reply Email Samples: 10 Scenarios You Always Encounter

Below are samples of welcome onboard emails to a new employee and a new team member:

Welcome onboard email for an Employee

Subject: Welcome onboard!

Dear Mr. Leung,

Welcome aboard! We thank you for accepting the job offer and are delighted to have you join ABC Global Tech as Marketing Director. As discussed in the interview, you will be leading the marketing function and reporting directly to me. This is a critical role that contributes significantly towards the growth of our organization.   

Your joining date will be 20th April, 2020 as agreed earlier. Our company’s dress code is formal work attire and regular office hours are  9:30 am to 6:30 p.m. Please reach office at 10:00 am  on your first day at work and ask for Mr. Lee at the reception. He will hand over your office ID card, show you around to make you familiar with the amenities, and answer any administrative questions you may have.

The orientation programme is scheduled to take place at 11:00 a.m. on the same day. During the orientation, you will be briefed about company’s policies, daily tasks, and a regular day at work. There will be an introduction and a lunch meeting at 12 noon with your team members and other colleagues. At 2:00 p.m., you and I will be having a meeting to discuss the organization goals, agenda for the rest of the week,  and upcoming travel plans.

We are a fast growing organisation that takes pride in its lively and collaborative culture. This is an exciting time for us as we continue to increase our new business opportunities internationally. We know that you would be a great asset to our firm and we would do our best to ensure your success in this new role.

Please do not hesitate to contact me, should you have any questions or require any further information. I look forward to working with you.


Simon Wan


ABC Global Tech

▪ The value of a “thank you” note after an interview

▪ Resume & CV Sample for Fresh Graduate

Welcome onboard email for a Team Member

Subject: Welcome aboard!

Dear Andrew,

Congratulations on your new role as Marketing Manager at XYZ Lifestyle Ltd. I along with the rest of the team members, marked in the email, warmly welcome you to be a valued part of our Marketing team.

Your first day at work will be on Monday, 6th April 2020. Our company’s dress code is formal office wear and regular working hours are from 9:30 a.m. to 6:30 p.m. Please come to office at 10:00 a.m. on your first day and ask for Mr. John Lewis. John is our administrative assistant who will hand over the office Id card, parking pass, and cafeteria lunch coupons, and will also show you around to make you comfortable and familiar with the environment.

The employee induction programme begins at 11 a.m. on the same day and will be conducted by our training and development manager Ms. Katie Brown, to brief you about our organization’s goals, policies, reporting structure, and expectations from you as an employee of the firm. We have organized a formal introduction and lunch with the team members at 12:30 p.m. The induction programme will resume at 2:00 p.m. after lunch. During the orientation, your job description will also be discussed in detail to give you a fair idea about the role, responsibilities, and a regular day at work.

I have enclosed profiles and contact details of all team members. Please do not hesitate to contact either me or anyone in our team, should you have any questions or need any help. We look forward to a positive working relationship and meeting you soon.

Yours truly,


Marketing Director

XYZ Lifestyle Ltd.


Increase your chances of getting hired. Create a jobsDB profile

Increase your chances of getting hired. Update your jobsDB profile


見工面試,耳熟能詳的問題有:「你覺得自己有甚麼長處/優點及缺點/短處?」相信這條問題對求職者來說算是「老生常談」的範疇,睇落簡單,但面試官背後用意為何?其實在短短一至兩分鐘的答案裏面,未來僱主已可通過你的自述判斷你的自我認知程度,從而考慮你是否該空缺的適當人選。所以這條問題,既可成就你在僱主心目中的正面形象,亦可破壞整個面試的觀感。 回應優點缺點的Do’s & Don’ts DO:自我代入job description 當被問到:「你覺得自己有甚麼長處/優點及缺點/短處」時,宜因應該份空缺的job description代入幾項你能勝任該工作的優點項目,例如該份工作需要與不同部門合作,你可強調溝通技巧是你的長處,並舉例說明之。同樣道理,當輪到自述缺點時,不宜點出與該職位有衝突的缺點。 DO:將缺點扭負為正 當被問及缺點時,即使提及自己「是個過份緊張的人」,也宜用正面結論作結,如「經過上年某個大project之後,體會到team...
現時見工單憑一張韓式靚靚證件相還未夠,還要send條短片力證真身。這種多媒體式面試玩法,考起好多應徵人士。有網民在論壇開po問:「外國公司係咪特別鍾意叫你拍片取代第一輪面試?」事緣他申請一些非關創意媒體的工作,如internal sales、MT等職位,但有些公司要applicants拍片答情境題;有些要分享對該公司的認識;更有些須解釋獲聘理由,總之有片(比Video CV更進一步)方有下文。拍片燒腦又燒時間,令樓主搲晒頭。 網民試圖解答樓主疑惑: 「唔啱心水咪In過下份, 反正遲早多媒體技能都會好似識打字一樣咁基本。」 「因為可以隨時唔睇,但interview唔好意思in十秒就完。」 「睇下你會做一樣野做到幾盡。」 「其實香港都有,例如係機管局mt,報完send email話要拍片,我諗好多人唔想拍就可以篩咗好多。」 有興趣的讀者可睇番原po...
近年做工程嗰啲文件真係一日比一日多。聽講幾十年前嘅地盤,係由頭到尾都唔多文件,但而家閒閒哋一支樓仔都可以出幾千份文件。基本上,將啲文件攤開佢嘅話,面積好可能會大過總樓面面積。 主要建築文件的分類 首先,所有建築都先要有探土丶周邊環境/限制的文件、比設計師們做佢哋嘅設計圖、做各種計算(GFA力學風量排水量等等),以及其他對政府同埋發展商嘅文件。之後就到工料測量師們計返嗰樣嘢嘅工程量用嚟做合約。然後到承建商同埋分判入場,開始要入返啲進度計劃、施工方案、材料報批、風險評估、施工深化圖等等一系列嘅文件。再之後就係一系列嘅業主、設計、承建、分判相互間嘅信來信住,包括你話我慢、我又話你阻住我、我又話你增加咗嘢要加錢、你又話我整爛你啲嘢要扣錢等等,同埋仲有好多測試文件、做完嘅驗收文件。 文件的用處 呢個世界上,每樣嘢存在都有佢嘅意義。雖然好多地盤人覺得好多文件都好廢,但係佢哋(文件)都有佢嘅用處。由初期嘅建築大綱,到慢慢細化每樣嘢,先令到呢個建築物從大方向去到每一個細位都能夠合理地興建出嚟。 ▪ 地盤佬日誌—地盤最重視嘅節日 ▪ 地盤佬日誌—好判頭&好騙頭 冇實際作用的文件...


Scroll to Top

Processing, please wait…