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Administration AssistantEthos (Hong Kong) Limited
Administration AssistantEthos (Hong Kong) Limited
Job Highlights
  • Challenging and Rewarding work environment
  • Attractive remuneraton package
  • Long-term employment opportunity
Job Description

Ethos (Hong Kong) Limited is an ever-expanding business consulting firm providing high levels of Corporate Services, Administration, Accounting and Tax Compliance services, Trust and Wealth Planning services to clients both local and international.

To support our growing business, diversification and the needs of our clients efficiently, we currently have a Full-time position available for an Administration Assistant with a well-seasoned and mature work ethic; who is looking to be part of change.

While Ethos is a small Company, the successful candidate will need to be an enthusiastic, pro-active, well presented, articulate and professional individual, who enjoys working in multi-cultural and collaborative environment.

 You will be part of a strong team who are responsible for the administration and multi-faceted support across our offices in Hong Kong, Manila and Bangkok.

 Key areas of Responsibility:

  • The Administration Assistant will report to the Office Administrator in relation to:

  • Greeting and supporting clients during meetings and visits to the office

  • Liaising with external vendors and service providers

  • Receipt, registration and processing of mail – both internal and client related

  • Banking when required

  • Stationery management/stock control

  • Manage and replace consumables

  • Filing, data entry and archiving

Client Support (2 x Companies):

  • Processing incoming invoices/documentation on behalf of the client to the customer

  • Scanning of incoming shipping documents

  • Preparing Invoices to customers as per procedure, in collaboration with the Relationship Manager in Manila

  • Distribution of documents via courier / procedure

  • Must have a ‘can do’ attitude and approach

  • Provide back-up during times of absences

  • Other duties as directed

 Essential Criteria:

  • Min. 3 - 5 years’ relevant working experience in a similar role

  • Appropriate level of computer literacy, particularly MS Word and Excel applications

  • Exceptional communication skills in both English and Chinese (written and spoken)

  • Exceptional customer service and client relationship skills

  • Able to multi-task, be self-motivated, pro-active and willing to learn

 Start:     Immediate       Salary:    Commensurate with Qualifications and Experience

 We provide 5-day work week, attractive salary package, medical and fringe benefits to the right candidate. Potential candidates are invited to send your detailed CV, expected salary and notice period.

 Applicants will need to address the Essential Criteria to be considered for this position.

Personal data collected will be used for recruitment purpose only

Additional Information
Career Level
Years of Experience
3 years
Employment Type
Full Time
Five-day work week, Flexible working hours, Medical insurance, Performance bonus