Ethos (Hong Kong) Limited is an ever-expanding business consulting firm providing high levels of Corporate Services, Administration, Accounting and Tax Compliance services, Trust and Wealth Planning services to clients both local and international.
To support our growing business, diversification and the needs of our clients efficiently, we currently have a Full-time position available for an Administration Assistant with a well-seasoned and mature work ethic; who is looking to be part of change.
While Ethos is a small Company, the successful candidate will need to be an enthusiastic, pro-active, well presented, articulate and professional individual, who enjoys working in multi-cultural and collaborative environment.
You will be part of a strong team who are responsible for the administration and multi-faceted support across our offices in Hong Kong, Manila and Bangkok.
Key areas of Responsibility:
The Administration Assistant will report to the Office Administrator in relation to:
Greeting and supporting clients during meetings and visits to the office
Liaising with external vendors and service providers
Receipt, registration and processing of mail – both internal and client related
Banking when required
Stationery management/stock control
Manage and replace consumables
Filing, data entry and archiving
Client Support (2 x Companies):
Processing incoming invoices/documentation on behalf of the client to the customer
Scanning of incoming shipping documents
Preparing Invoices to customers as per procedure, in collaboration with the Relationship Manager in Manila
Distribution of documents via courier / procedure
Must have a ‘can do’ attitude and approach
Provide back-up during times of absences
Other duties as directed
Min. 3 - 5 years’ relevant working experience in a similar role
Appropriate level of computer literacy, particularly MS Word and Excel applications
Exceptional communication skills in both English and Chinese (written and spoken)
Exceptional customer service and client relationship skills
Able to multi-task, be self-motivated, pro-active and willing to learn
Start: Immediate Salary: Commensurate with Qualifications and Experience
We provide 5-day work week, attractive salary package, medical and fringe benefits to the right candidate. Potential candidates are invited to send your detailed CV, expected salary and notice period.
Applicants will need to address the Essential Criteria to be considered for this position.
Personal data collected will be used for recruitment purpose only