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Administration Officer - Hong KongSlotine
Administration Officer - Hong KongSlotine
Job Highlights
  • Skilled with IT and Excel
  • Organised and independant
  • Take responsibilty for the firm's smooth operation
Job Description

Summary

We are looking for an Administration Officer in Hong Kong to support our firm’s daily office operation.

 

Job Description

We are looking for an Administration Officer to handle our firm’s back office operation. The primary responsibility of the Administration Officer will be to take responsibility for smooth operation of the firm including but not limited to internet access, emails, online  and offline documentation, administration, invoicing, compliance and other routine housekeeping matters in the office. Thanks to your input, the Managing Partner and fee earners can focus on legal work. The ideal candidate will have relevant experience with various applications (for instance Excel, PayPal, DocuSign, Xero, Asana or similar), good communication skills and be proactive.

 

Essential Responsibilities (including but not limited to the following)

  • maintain and improve working environment to allow fee earners to focus on legal work; 
  • manage subscriptions: telephone, internet, documentation, memberships etc. including responsibility for annual evaluation and identify and implement solutions for difficulties; 
  • manage compliance with the Law Society of Hong Kong and ESSAR (professional indemnity); annual renewal of BR;
  • support Managing Partner with timesheets analysis, invoicing and payments (input and review);
  • responsible for implementing actions related to people such as office supplies and recycling organisation as well as get together events; 
  • responsible for following up and monitoring communication actions of the firm (publication of articles, press releases etc); and 
  • more generally provide support to the Managing Partner and lawyers of the firm in administration, invoicing, compliance and the routine housekeeping matters in the office.

 

Qualifications / Skills;

  • Skilled with IT (internet access, telephone management, printers set up and maintenance) and Excel (calculations and pivot tables);
  • Relevant experience with Excel, PayPal, DocuSign, Xero, Asana or similar applications;
  • Good communication skills (good English, written and spoken);
  • Organised,hard-working, responsible and independent individual; and
  • Proactive and enjoying planification to improve the operation of the office operation.

 

Successful candidate

Fluency in English and Cantonese Chinese are appreciated. Our inclusive environment makes sure that our people are able to perform at their best by being their authentic selves at work. We know that our future success not only depends on being innovative in the changing legal market but also, most importantly, on our people feeling engaged. SLOTINE is an entrepreneurial environment, and you are expected to be committed and willing to contribute. You need to be willing to work both with details and practicality issues.

 

What's on Offer

  • Competitive remuneration with yoga subscription;
  • 5-days work
  • Medical benefits;
  • Work-life balance; and
  • Working location: Admiralty/Wanchai.
Additional Information
Career Level
Entry Level
Qualification
Degree
Industry
Years of Experience
N/A
Employment Type
Contract, Full Time, Permanent
Benefits
Dental insurance, Five-day work week, Flexible working hours, Medical insurance
Company details

SLOTINE | Hong Kong solicitor’s business law firm was created in 2016. The team has grown to 4 full time staff in Hong Kong and 2 part-time in Hong Kong and Singapore. The firm focuses on domestic and cross-border M&A and foreign direct investment deals, as well as General Counsel. We are responsive and pro-active in our dealings with clients as well as our correspondents. We aim to have a diverse and innovative culture where high efficiency, practicality focus and responsiveness are our differentiators and where we celebrate the uniqueness of our people. You can find out more on www.slotine.hk. We also have an associated corporate services company which is part of the scope of the job.