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Administrative Assistant, ShanghaiSinclair Communications Limited
Administrative Assistant, ShanghaiSinclair Communications Limited
Job Highlights
  • Highly Creative Environment
  • Proficient English and Chinese
  • Track record of working in a multicultural office
Job Description

Overview
Along with mastering the reception, administrative and management duties of this role, we are looking for someone that will enhance our work environment with a positive attitude and a commitment to managing a fun, forward-thinking office.

The Administrative Assistant serves as the hub of our agency and needs to be able to shift gears from serving as administrative assistant to managing IT support to planning/prepping various meetings.

Responsibilities

  • Maintains office operations and procedures; maintains a filing system for essential correspondences & documents
  • Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions
  • Completes operational requirements by scheduling and assigning employees; following up on work results
  • Renews subscriptions and memberships
  • Liaise with Culture team and plans monthly internal activities
  • Organizes and sends company announcements – office holidays (regionally) and staff on leave
  • Liaise with IT service provider on behalf of colleagues on all IT issues
  • Supports HR Manager on HR operations
  • Set up conference calls on behalf of the wider team
  • Answers the main office phone line
  • Receives clients, guests and service providers at the office

Requirements

  • 3-4 years of relevant experience and progressive responsibility in office administration. Experienced in PR or relevant industry will be an advantage
  • Bachelor’s degree in Business Administration or related field
  • Proficient in English and Chinese oral and written communication skills
  • Proficiency using Microsoft office and other relevant software
  • High attention to details and commitment to excellence
  • Track record of working in a professional multicultural office

Please send your cover letter and CV with expected salary by clicking "Apply Now".

Personal data collected will be used for recruitment purpose only.

We look forward to starting a conversation with you.

职衔
行政助理(上海办公室)

概述
能够同时掌握接待、行政和管理职责,我们正在寻找胜任上述条件,并有志于提升我们工作环境的人才,以积极态度管理我们气氛愉快且具前瞻视野的办公室。

行政助理将会扮演机构枢纽的角色,照料由行政管理到协调资讯科技支援,以及规划及准备各种会议等日常办公室事务。

有关 Sinclair
Sinclair为一间结合公关、社交媒体及体验式宣传的独立公司,多年来屡获殊荣。我们的工作横跨多个范畴,目标始终如一--透过引人入胜的品牌故事,为客户创造业务上的突破。我们对于品牌沟通的基本理念是要制造价值、启发行动、改变意见及建立信誉。我们拥有战略专家团队,为客户度身订造完美无缝的综合公关项目,确保品牌能够引起回响。

职责

  • 维持办公室日常运营和程序;维系基本通讯及文件存档系统
  • 根据公司采购政策和预算,为办公室购买文仪用品、家具及办公设备等
  • 妥善安排和分配人手以满足运营需求;及积极跟进工作成果
  • 为订阅项目及会员资格等进行续订手续
  • 与机构内部的文化团队保持联系,并计划每月团队建设活动
  • 组织和发送公司公告文件,包括(区域性)办公室假期和职员休假
  • 代表同事就所有资讯科技问题与服务供应商联系
  • 支援人力资源经理处理人事安排
  • 代表公司团队设立电话会议
  • 回应办公室电话查询
  • 接待到访办公室的品牌客户、宾客及服务提供商


要求

  • 3-4年办公室管理或相关经验。曾于公关或相关行业工作将获优先考虑
  • 持工商管理或相关领域的学士学位
  • 拥有优秀中英文口语和书面沟通能力
  • 熟悉MS Office运作
  • 注重细节及力臻完美
  • 持有过往于专业多元文化办公室工作的经验

若有兴趣应征,请将你的求职信、履历,连同期望待遇经Apply Now申请

Additional Information
Years of Experience
3 years
Employment Type
Contract
Benefits
Five-day work week, Medical insurance, Performance bonus
Company details

Sinclair is a multi award-winning independent PR, digital, social media and experiential agency. We work across industry and sector with one goal in mind – to create business impact for our clients through persuasive storytelling. Our bold approach to brand communications builds value, inspires action, changes conversations and grows reputation. We devise and nurture integrated PR campaigns that are deliberately shareable and generate ideas that get people talking. Find out more at www.sinclaircomms.com