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Administrative Coordinator - Pharmaceutical (up to 25k)Kelly Services Hong Kong Limited
Administrative Coordinator - Pharmaceutical (up to 25k)Kelly Services Hong Kong Limited
Job Highlights
  • Multinational working environment
  • Regional APAC coverage, HK location
  • Tai Koo District, 5 days work
Job Description

Our client, a biotechnology pioneer is hiring an Administrative Coordinator to support its daily operation in Hong Kong. The role will base in Regional Asia headquarters.

Key responsibilities include:

  • Manage multiple calendars and schedule meetings
  • Prepare and process expense reports
  • Coordinate and make travel arrangements
  • Maintain up-to-date lists of team players and key 1:1 meeting
  • Plan and execute logistics for internal and external meetings including scheduling, catering, receiving visitors, and A/V equipment needs
  • Assist managers with candidate scheduling as well as on/off boarding of staff
  • Manage the administrative aspects of relationships with outside experts and vendors
  • Work with compliance team to process sponsorships and memberships
  • Register for conferences, congresses and seminars
  • Assist with preparation of presentations and meeting agendas
  • Provide training and guidance to new team members
  • Serve as back-up for other Administrative Coordinators if they are unavailable
  • Arrange for guest speakers, including contracts, travel and venue
  • Assist with special projects


  • Bachelor’s degree
  • Associate degree and 2 years of Administrative experience; or
  • High school diploma and 4 years of Administrative experience supporting large teams at different levels
  • Outstanding communication skills, both oral and written
  • Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel
  • Exceptional at managing multiple calendars including coordination across multiple time zones
  • Strong working knowledge and experience in arranging multi-destination travel for multiple travels
  • Ability to work in a fast-paced, deadline-driven environment
  • Discretion in dealing with proprietary information
  • Ability to prioritize projects of greater urgency and importance
  • Excellent organizational and time-management skills
  • Experience providing administrative support to remote staff
  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable ‘team player’
  • Skilled at remaining calm under pressure
  • Experience working in biopharma industry

To apply for this position, please click on “Apply Now” bottom. All applications will be treated in strict confidence, and used for recruitment purposes only in accordance with Kelly Services Hong Kong Limited’s Privacy Notice. To apply for more jobs, please visit our website at


Additional Information
Career Level
Non-Degree Tertiary
Years of Experience
2 years
Employment Type
Contract, Full Time, Permanent, Temporary
Five-day work week, Medical insurance, Overtime pay, Transportation allowance, Work from home
Company details

Kelly Services, Inc. (NASDAQ: KELYA, KELYB) is a leader in providing workforce solutions. Kelly® offers a comprehensive array of outsourcing and consulting services as well as world-class staffing on a temporary, contract and permanent basis. Serving clients around the globe, Kelly provides employment to more than 540,000 employees annually.

With our Kelly 360° talent solution, comprising recruitment, consultancy, and outsourcing, Kelly Services Hong Kong is dedicated to making it easy for our clients to build a motivated workforce—while measurably enhancing its company brand. Our specializations include Banking and Finance, Insurance, Information Technology, Retail, Commerce (Finance and HR), Industrial and Manufacturing, Healthcare and Life Sciences, and Telecommunications.