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Administrative OfficerMalvern College Hong Kong Limited
Administrative OfficerMalvern College Hong Kong Limited

Job Highlights

  • Higher Diploma or above in administration
  • Excellent English, bilingual
  • Min. of 5 years admin exp, school exp preferred

Job Description

The Role

To provide operational support to the School’s administrative functions. 


  • To maintain the daily operation of the School Office and to provide frontline service support when necessary
  • To handle telephone and email enquiries from parents
  • To assist in managing pupil database and records processed by the School Office
  • To do some interpretations between parents and teaching/management staff
  • To prepare parents circulars, newsletters and administrative forms
  • To organize school activities and events such as Open Day, Parents’ Day, staff functions, etc.
  • To coordinate school buses with school bus company
  • To coordinate with the Parent Teacher Association (PTA) members and to organize related activities
  • To be responsible for the Scholarships Programme
  • To be responsible for the procurement of school materials/stationeries
  • To assist the Office Manager in supervising other junior administrative staff in the School Office
  • To undertake other duties pertinent to the scope of the position, as required by the Office Manager


  • Bachelor’s Degree/Associate Degree/Higher Diploma in administration or equivalent
  • Bi-lingual (English and Chinese)
  • Minimum of 5 years of administrative experience with 2-3 years in school administration
  • Experience working in an international school setting is preferred
  • Able to do translation between English and Chinese and vice versa with high accuracy
  • Mature, self-motivated, detail-minded with a strong sense of responsibility
  • Willing to learn new skills as required
  • Positive attitude
  • Good communication skills and excellent interpersonal skills with people from different backgrounds
  • Strong organizational abilities and time management skills
  • Collaborative and willing to work as part of a team
  • Proficiency in MS Word, PowerPoint and Excel and the ability to quickly understand sophisticated software

How To Apply

Please send a letter of application with a cover letter and full resume including your current and expected salaries addressed to the Human Resources Director, Malvern College Hong Kong by clicking 'Apply Now'.


Personal data provided by job applicants will be treated in strict confidence for recruitment purposes only.  Please note that only shortlisted candidates will be invited for interviews.  The final employment will be subject to pre-employment and child protection checks. 


Additional Information

Career Level
Non-Degree Tertiary
Years of Experience
5 years
Employment Type
Full Time, Permanent

Company Overview

Malvern College Hong Kong opened its doors to its first pupils in August 2018. This co-educational day school will cater largely for international pupils, reflecting the truly multi-cultural nature of this vibrant city.  In 2019-20, MCHK has around 650 pupils in Prep 1 – Remove (Years 1-10) and will grow year on year to reach a capacity of 960 pupils in Years 1-13.  

MCHK is located near the Science Park in the New Territories, with easy access by both road and rail from all areas around Hong Kong.  With the added attraction of proximity to the Chinese University of Hong Kong as well as the Hong Kong Institute of Education, the area provides an excellent cultural and academic environment for teaching and learning.

Malvern College Hong Kong is an International Baccalaureate (IB) candidate school and seeking authorisation to deliver a full IB curriculum, covering the Primary Years, Middle Years and Diploma Programmes.  The curricular programmes in MCHK draw on the educational heritage and practices of Malvern College, UK, whilst being adapted to fit the context of MCHK.

For further information about Malvern College Hong Kong, please visit our website at To find out more about the Malvern College International family, please visit

Additional Company Information

Benefits & Others
Dental insurance, Five-day work week, Medical insurance

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