To achieve the timely and efficient delivery of administration support to the team for delivery of facilities management services in accordance with the Service Levels and Key Performance Indicators set out below.
* Provide support to office administrative duties.
* Undertake consolidation of the monthly reported figures and compiling variance analysis reports, ensuring timely delivery to management for reporting.
* Provide financial/commercial reporting input to client meetings, attendance to these meetings as and when required.
* Provide support to business on procurement services as required.
* Manage and control of the e-Procurement catalogue on office equipment and stationery and office refreshment.
* Manage and control all business forms / stationary's design and the production to up-keep the Group's standard and consistency.
* Handle contract Management.
* Control the centralized payment of suppliers.
* Answer and be responsible for external clients' emails and telephone queries.
* Manage and control signature book update.
* Manage and control screening process.
* Carry out checking and inspection within the building if necessary.
* Assist in preparing monthly financial reports.
* Follow duties as assigned by Manager.