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Administrator Based in Hong KongGensler Hong Kong Limited
Administrator Based in Hong KongGensler Hong Kong Limited

Job Highlights

  • Support day-to-day operations
  • Higher Diploma or Associate Degree
  • Personal assistant support

Job Description

Your Role

Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Administrator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio’s activities and the soul that keeps your studio moving forward.


What You Will Do

  • Support day-to-day operations of a 20-30-person studio, including calendar maintenance, meeting/event coordination, answering phones, email screening, travel arrangements, filing, time sheets, expense reports, and credentialing
  • Assist with administrative aspects of client projects including business correspondence, proposals, contracts, meeting notes, project filing, and new project setup
  • Personal assistant support to the Studio Leader
  • Work closely with Marketing, Accounting, Office Services and HR in support of studio administration and report requests
  • Provide administrative support and other ad hoc special projects as needed
  • Provide reception and office services back-up coverage as needed


Your Qualifications

  • Higher Diploma or Associate Degree in Administration or above
  • 1+ year of professional experience in an administrative capacity
  • Advanced proficiency in MS Office
  • Must be organized, efficient and enjoy working with a team in multi-nationality office as well as work independently
  • Extreme attention to detail and the ability to multi-task and prioritize required
  • Excellence in working in a fast-paced, deadline driven environment
  • Excellent verbal and written communication skills in both English, Mandarin and Cantonese


Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, paid holidays, and paid time off. We also offer a Top up contribution for the retirement plan, profit sharing, and twice annual bonus opportunities. 

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Gensler is an Equal Opportunity Employer

Additional Information

Career Level
Entry Level
Non-Degree Tertiary
Years of Experience
1 year
Employment Type
Full Time, Permanent
Company Website

Company Overview

Gensler is a global architecture and design firm grounded in the belief that design strategy optimizes business performance and human potential. Our 5,000+ practitioners networked across 47+ offices use global perspective and local presence to innovate at every scale. Whether we are refreshing a retailer’s brand, planning a new urban district, or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient, and more impactful.

Additional Company Information