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Archivist 檔案主任Legislative Council Secretariat 立法會秘書處
  • Admiralty
  • Salary provided
  • Posted on 25 Jun 2019
Archivist 檔案主任Legislative Council Secretariat 立法會秘書處
Job Highlights
  • providing advice, guidance, training on archives
  • bachelor's degree
  • six years' professional work experience
Job Description

Main duties

The main duties of an Archivist include:

(a) compiling records retention and disposal schedules and appraising records for preservation as archives;
(b) arranging, describing and preserving archival records according to international standards and preparing suitable findings aids;
(c) performing records access review and providing records access and reference services;
(d) testing, implementing and maintaining information systems for the management and preservation of and access to archival records, including digital and born digital records;
(e) assisting in research and implementation of policies, standards and best practices for the archives and records management programme of LegCo; and
(f)  providing advice, guidance, training on archives and records management.

Entry requirements

Candidates should:

(a) have (i) a recognized Bachelor's degree, preferably in History, Political Science, Public Administration or Social Sciences; and (ii) a recognized Master's degree in Archives and Records Management; or a recognized postgraduate diploma in Archives and Record Management; or a recognized Master's degree, preferably in Information Management, Library Science or History, with specialization in Archives and Records Management;
(b) have at least six years' professional work experience in archives and records management, preferably three years of which in supervisory capacity. Applicants with less than six years' relevant experience may also be considered and, if appointed, will be offered an appropriate salary point below the minimum point of the salary scale;
(c) have sound knowledge and experience in records appraisal theory and practices; arrangement, description and accessioning of archival records; and records access and reference services; should be conversant with conducting historical research and using General International Standard Archival Description ("ISAD(G)") issued by the International Council on Archives;
(d) have the ability to analyze, organize and interpret records and records systems including records captured and stored in electronic environment, and to solve practical archival or records management problems;
(e) have excellent command of written and spoken Chinese and English languages; and
(f)  possess very good interpersonal, supervisory and time management skills.

Preference will be given to those who are familiar with common computer applications such as word processors, spreadsheet programmes and database management systems; and have hands-on experience in electronic records management, archival digitization and preservation. Work experience in archives or records management in public organizations will be a bonus.

The Secretariat may devise further criteria to shortlist applicants. Shortlisted applicants may be required to attend a written test.


The starting salary is $55,705 per month, increasing by five annual increments to $70,090. There is also a monthly cash allowance for the rank of Archivist (the current rate is $1,155 per month). The successful candidate will be appointed on three-year agreement terms subject to renewal upon satisfactory completion of service, at which the appointee will be eligible for an end-of-agreement gratuity. The gratuity, when added to the employer's contribution to a Mandatory Provident Fund Scheme, is equal to 15% of the total basic salary drawn during the agreement period. Fringe benefits include paid leave as well as medical and dental benefits.


Applications should be sent to Human Resources Office, Legislative Council Secretariat, Legislative Council Complex, 1 Legislative Council Road, Central, Hong Kong on or before 4 July 2019. The position applied for should be indicated on the envelope, and an email address should also be provided in your application. Shortlisted applicants will be notified by email or by phone. All personal data provided will be treated in strict confidence. Applicants not invited for interview or written test within eight weeks from the closing date may assume their applications unsuccessful.
(A standard application form may be downloaded from the Legislative Council Website (

As an Equal Opportunities Employer, The Legislative Council Commission is committed to ensuring that there is no discrimination in employment with the Legislative Council Secretariat. The post advertised is open to all applicants meeting the basic entry requirements irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. For more information on our policy on employment of persons with disabilities, please visit the Legislative Council Website.



(a) 編訂檔案存廢期限表,以及鑒定須予保存為歷史檔案的檔案;
(b) 按國際標準編排、著錄及保存歷史檔案,以及製備合適的檢索工具;
(c) 進行檔案查閱覆檢及提供檔案查閱和參考服務;
(d) 測試、推行及維持用以管理、保存及查閱歷史檔案(包括數碼及原生數碼檔案)的資訊系統;
(e) 協助研究及實施各項政策、標準和最佳行事方式,以推行立法會歷史檔案和檔案管理計劃;及
(f)  就歷史檔案和檔案管理工作提供意見、指引和培訓。



(a) 持有(i)認可大學學位,以歷史、政治科學、公共行政或社會科學的學位較佳;(ii)歷史檔案和檔案管理學的認可碩士學位;或歷史檔案和檔案管理學的認可深造文憑;或認可碩士學位並專門修讀歷史檔案和檔案管理學,以資訊管理、圖書館科學或歷史的學位較佳;
(b) 具備最少6年管理歷史檔案和檔案的專業工作經驗,當中3年曾擔任督導職位則更佳。具‍備少於6年經驗的申請人亦會被考慮,如獲受聘,入職薪金會定於適當的薪點,並較此職位的起薪點為低;
(c) 在檔案鑒定理論和實踐、歷史檔案編排及著錄和登錄、檔案查閱及參考服務等方面具有豐富知識及經驗,並熟悉如何進行歷史研究及使用國際檔案理事會頒布的《歷史檔案著錄國際通用標準》;
(d) 有能力分析、組織及詮釋檔案和各種檔案系統,當中包括收錄及貯存於電子檔案系統的檔案,以及解決在檔案管理方面的實際問題;
(e) 具備極佳的中、英文講寫能力;及
(f)  具備非常良好的人際、督導及時間管理技巧。








Additional Information
Career Level
Years of Experience
6 years
Employment Type
Contract, Full Time
Dental insurance, Gratuity, Medical insurance
Company details

The Legislative Council Secretariat ("the Secretariat") is looking for high calibre individuals for appointment as Archivist in its Archives of the Information Services Division.  Under the supervision of The Legislative Council Commission, the Secretariat's mission is to provide efficient and professional secretariat, research and administrative support for the Legislative Council (''LegCo''), enhance community understanding of the activities of LegCo and ensure an effective avenue for redressing grievances of members of the public.