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Assistant Officer The Hong Kong Polytechnic University
Assistant Officer The Hong Kong Polytechnic University
Job Highlights
  • Provide administrative support
  • Provide secretarial support to committees
  • Degree with at least three years of admin exp.
Job Description


Assistant Officer (Ref. 19050902-E3)


The appointee will be required to:

(a) provide administrative support to the designated functional areas such as academic programme administration and may have rotation to different functional areas at the same job level;

(b) lead and coordinate the subject areas of a specific scope in a specific functional team of the School, e.g. centralised academic exercises, student activities;

(c) assist the academic staff in managing the academic programmes and students’ academic records, and handle enquiries from staff, students and applicants in relation to the responsible subject areas;

(d) exercise independent judgment at appropriate operational level to ensure the laid down procedures are observed and complied with;

(e) exercise initiative in completing recurrent assignments to make continuous quality improvements;

(f) provide secretarial support to committees and meetings;

(g) proof-read and assist in editing information and documents to meet the internal quality assurance standard;

(h) maintain and update the database for the assigned subject areas;

(i) supervise clerical staff to ensure quality discharge of the duties assigned; and

(j) perform any other duties as assigned by the Head of School or his delegates.

The appointee may be required to work on irregular hours including evenings and travel occasionally outside Hong Kong.


Applicants should:

(a) have a recognised degree with at least three years of administrative experience;

(b) have a good command of both written and spoken English and Chinese, preferably with fluency in Putonghua;

(c) be attentive to details and be able to work independently and proactively;

(d) be able to work under pressure to meet tight deadlines; and

(e) have proficiency in computer applications including MS Word, Excel, PowerPoint and Chinese word processing.  

Preference will be given to those with experience in programme administration and database management.

Shortlisted candidates will be invited to sit for a written language proficiency test.

[Applicants who have responded to the previous advertisements need not re-apply.]

Remuneration and Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement. Applicants should state their current and expected salary in the application.  


Please refer to the above "Application Method". Consideration of applications will commence on 23 May 2019 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at

Additional Information
Career Level
Entry Level
Years of Experience
3 years
Employment Type
Full Time
Company details

Application Method

Please send a completed application form to Human Resources Office, 13/F, Li Ka Shing Tower, The Hong Kong Polytechnic University, Hung Hom, Kowloon, Hong Kong or via email to [email protected].  Application forms can be obtained via the above channels or downloaded from If a separate curriculum vitae is to be provided, please still complete the application form which will help speed up the recruitment process.