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Client Onboarding Officer / Assistant Vice PresidentApex Fund Services (HK) Limited
Client Onboarding Officer / Assistant Vice PresidentApex Fund Services (HK) Limited
Job Highlights
  • coordination of client adoptions, account openings
  • 2-3 years experience in a similar role
  • Strong PC skills including Word, Excel and Access.
Job Description

This position will report to Regional Head of On Boarding, APAC.

 Outline of position

The primary responsibilities of this position are:

  • The Client Onboarding Officer will be responsible for the onboading and integration of new Fund Services clients in the region.
  • Key tasks will include coordination of client adoptions, account openings, review of funds offering documentation and legal agreements, internal system set ups, and project planning.
  • The Client Onboarding Officer will be expected to coordinate internal functions to onboard new clients including Service Delivery Teams, Sales, Legal, Compliance, and Technology teams to ensure all new launches and conversions are successfully project managed.
  • As part of the integration process, the candidate will be expected to provide regular status updates of onboardings and conversions to new clients. Weekly project calls should be held with stakeholders and project plans should be maintained to track progress.
  • The Client Onboarding Officer will participate in regional new business meetings and provide updates to senior management and client services teams on integration projects they have been assigned. The candidate will also assist in the production of the new business report and other KPIs / management reports as required.
  • A key task will be to coordinate the Regional Client Acceptance process in the region to ensure all proposals are supported by relevant documentation, reviewed and approved before distribution to clients.
  • Assistance with ad hoc projects as required.


Required Skills


  • The ideal candidate must have an excellent knowledge of funds industry and will have experience working on Hedge and Private Equity funds. Experience of different fund structures, domiciles and regulatory requirements is an advantage.
  • Experience/knowledge of Custody/Depository services is an advantage.
  • You should have strong attention to detail and excellent communication skills. The ability to speak local languages is an advantage. The candidate must be able to work on their own initiative.
  • Project management skills.
  • Knowledge of Investran, Advent Geneva, Mantra, Paxus, eFront and other fund accounting systems an advantage but not required. 

We are looking for a Client Onboarding Officer to work with a top tier Fund Administration company. This is a tremendous opportunity for someone with a good knowledge of the funds industry looking to develop their skills further. The position is very much client facing and will involve client meetings. Additionally, the position will involve a high level of interaction with all functional areas within the fund administration company including Service Delivery teams, Technology, Product Management & Sales.


The successful candidate will be expected to work on his / her own initiative to successfully onboard new fund launches and conversions and ensure a positive onboarding experience for clients. Documentary and other standards should be used wherever practical to ensure consistency and efficiency.

To be successful in these roles it is envisaged you are a motivated and self driven individual eager to contribute and grow with the organization. Knowledge of financial products and environments along with prior fund accounting experience will ensure your success. Critical to your ability to perform these roles will be your attention to detail and team focus.


We offer a modern and progressive work environment. You can expect to be challenged and offered a path towards future career growth.  Interested parties, please send your full resume with availability and expected salary by clicking the below  "Apply Now". 

Personal data provided by job applicants will be used for recruitment purposes only and will be treated in strict confidence.


Additional Information
Years of Experience
2 years
Employment Type
Full Time, Permanent
Dental insurance, Education allowance, Five-day work week, Life insurance, Medical insurance, Performance bonus
Company details


Apex Fund Services (HK) Limited provides Fund Administration for hedge funds and private equity funds including evaluating Fund Documents from an operational perspective, valuation of the fund, calculation of Net Asset Value and share registry services. All books and records are maintained on an integrated platform. Apex Fund Services (HK) Limited, commenced operations on 15th November 2007, is one of the 35+ world wide offices under Apex Group of Companies. Please feel free to visit our website:

Please feel free to visit our website: