Our client is looking for a Company Secretary / Executive Assistant. It is a permanent position at a professional services company in Wanchai, work closely with Top Management and plays a key role in the Company.
Main responsibilities of Company Secretary:
Provide clients with a full spectrum of company secretarial, regulatory compliance and corporate governance services in compliance with Hong Kong Listing Rules, Securities and Futures Ordinance, Companies Ordinance, Codes of Takeovers and Mergers and Share Buy-Backs, etc
Organize and attend meetings of Shareholders, Directors as well as Audit, Remuneration and Nomination Committees and draft relevant minutes
Draft / Peruse quarterly, interim and final results announcements, quarterly, interim and annual reports (including directors’, corporate governance and ESG reports) and circulars for general mandates to issue and repurchase shares and re-election of directors from company secretary’s perspective
Draft / Peruse monthly returns on securities movements, disclosure of interests forms, next day disclosure returns, etc
Assist clients in dealing with their corporate activities, notifiable or connected transactions as well as other ad hoc projects such as placing, bonus share issue, consolidation/sub-division of shares, grant of share options, refreshment of mandate limit / establishment of share option or award scheme, suspension of share dealing / trading halt, change of company name / auditors, takeovers, restructuring, etc
Manage a portfolio of clients – both listed and private companies independently
Assist in handling clients' Due Diligence matters, share option scheme or trust administration matters
Take up any other responsibility reasonably assigned by Top Management
Main responsibilities of Executive Assistant:
Interfaces with clients on behalf of Top Management in coordination of meetings, events, presentations or pitches; prepare meeting minutes and distribute to relevant parties and follow through
Assist Top Management to develop and leverage relationship with clients to establish new businesses and foster business expansion
Manage information flow in a timely and accurate manner
Associate Member of HKICS
At least 10 years of corporate secretarial experience
Holder of relevant degree or professional diploma preferred
Solid experience in professional firms or listed companies
Good communication / interpersonal skills (including Mandarin and written English)
Must be reliable with leadership, organizational, communication and analytical skills with good command of English and Putonghua
Extensive AGM minute taking experience
Proficient in computer and Microsoft Word skills, able to type English and Chinese
Applicants aged 50 or above are welcome to apply for the above position. To apply or you have inquiries, please feel free to contact us by email. All personal data collected will be kept strictly confidential and used only for recruitment purpose.
Association of Retired Elderly Ltd (ARE) is a charity. ARE Wisdom is our social enterprise project, it is also a HR intermediary that focuses on serving persons age 50 or above to obtain remunerated work opportunities.
Please visit www.hkare.org for service details.