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Contract Administrator - 3 monthsGemini Personnel Limited
Contract Administrator - 3 monthsGemini Personnel Limited
Job Highlights
  • administrative support
  • arrange travel & hotel
  • coordinate interview scheduling
Job Description

Responsibilities

  • Provide full administrative support to its Hong Kong office, to include answering high volume switchboard, mail distribution, office cleanliness, maintaining office supply inventory, preparation of outgoing mail and packages, ensuring operation of general office equipment and filing as needed
  • Provide remote assistance to Shanghai and Beijing offices with its administrative tasks
  • Event planning to include scheduling and coordinating internal and external meetings, logistics & catering
  • Coordinate and arrange travel, including assistance on visa applications for regional employees
  • Consistent availability and ability to serve as a central contact to people inside and outside the company: employees, customers, vendors, visitors and building management
  • Provide assistance to regional employees with expense receipt review and report follow-up
  • Manage and support the Finance team with preparing and maintaining financial accounts and the facilities budget
  • Support other office managers when required
  • Manage the day to day running of the local corporate apartment
  • Social and cultural care taken of the office
  • Coordinate interview scheduling
  • Assist with employee induction to include new hire orientation and other administrative items
  • Assist with employee transfers and relocation

 Skills & Requirements:

  • Excellent verbal and written communication skills
  • Extreme organizational skills as well as a proactive nature
  • Ability to multitask, prioritize and execute in a fast-paced environment
  • Professional demeanor and good customer service skills
  •  Detail-oriented and flexible
  •  Proficient skill with Microsoft Excel, Word, PowerPoint, Outlook
  •  Good judgment, high levels of integrity and quality at all times
  •  Responsible individual able to execute with minimal direction
  •  Ability to work with confidential information
  •  Possess ability to work independently and create a productive work environment.

 

Additional Information
Career Level
Middle
Qualification
Non-Degree Tertiary
Years of Experience
4 years
Employment Type
Contract, Full Time, Temporary
Company details

Established in Hong Kong in 1983, Gemini Personnel is a leading provider of human capital solutions with offices in Hong Kong, Shanghai, Beijing, Guangzhou, Bangkok and Singapore.

We work with our clients across a range of industries to secure the top talent in Asia for Temporary, Permanent, Executive and Interim Management assignments.

Outside of recruitment we also provide our clients with payroll management, outplacement, coaching and training support services.