Contract Executive Assistant - 3 Months

Responsibilities:

Secretarial and Administrative Support to Management

• Preparing reports
• Handling information requests
• Performing clerical duties, such as:
• Drafting correspondence on behalf of management
• Preparing presentations
• Organizing & maintaining paper and electronic files
• Receiving visitors
• Arranging conference calls
• Scheduling appointments/meetings
• Organize business itineraries, travel arrangements, conferences, meetings and social functions
• Provide written & oral translation support
• Daily’s' schedule maintenance, and implement other tasks assigned by leaders

Project Management Support

• Structuring, coordinating and driving to completion of new and on-going projects & activities of the Automotive APAC as well as supporting in the sales & marketing follow-up from reporting coordination and preparation (e.g. Pipelines updates, CFO letters, OEM Key Accounts follow up to new products / countries projects set up).

• Providing administrative support to assist APAC Chief Sales Officer (CSO) in back office duties which ranging from travel agenda planning and To-Do-List management & validation and other ad hoc duties assigned in coordination and sales process.

Requirements:

• University education background and above;
• 3-5 years related experience in a foreign company in an Executive/Personal Assistant role, experienced in sales/marketing and project management will be a plus;
• Fluent in both oral and written English and Mandarin;
• Strong skills of PPT with logical thinking;
• Proficient computer skills with sound knowledge of Excel, Word, PowerPoint etc;
• High level of organizational and interpersonal skills and good sense of team members;
• Ability to work under pressure and meet deadlines;
• Ability to work independently;
• Initiative attitude towards work and strong problem solving skills;
• Ability to act with tact and discretion.
• Occasional travel is required.

Application Process:

A competitive remuneration and benefits package will be offered. Please send your application, with details of current and expected salary, to: Human Resources Division, Allianz Worldwide Partners Hong Kong