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Corporate Services VPWIT Talent Solutions Limited
  • Not Specified
  • Salary provided
  • Posted on 19 Nov 2019
Corporate Services VPWIT Talent Solutions Limited

Job Highlights

  • 8+ years of office admin/corp services experience
  • Strong command of English is necessary
  • Result-driven, willing to work hard and excel

Job Description

Job Title                     Corporate Services VP

Company                   An European Corporate Investment Bank

Location:                    Hong Kong

 

Responsibilities:

General Services:

  • Manage and negotiate with Corporate Travel Agency, Air-lines Companies, Corporate hotels and coordinate with Global Travel based in the Head Office and prepare quarterly dashboards
  • Coordinate with HR, internal Users and relocation vendors and provide oversight on staff/family inbound/outbound relocation and source interim serviced apartments
  • Manage and coordinate with Head office and local offices on Corporate insurance, including premises, Directors and Bonds
  • Manage mailroom and statement printing process, including a team of three Mailroom staff and one Driver based in the HK office
  • Manage leased services for corporate car and driver for the CEO and all vehicular related expenses/matters
  • Work with the Office Building Management Office on all staff parking allocation and procedures
  • Manage corporate card and club membership matters
  • Fully responsible for petty cash usage/reimbursements
  • Office Fixed Asset Management

Real Estate/Premises:

  • Update and coordinate with other locations on office floor plans based on new joiner/leavers’ information and requirements
  • Prepare real estate and premises capacity data dashboard to Management
  • Assist with the office moves/changes, as necessary
  • Prepare and coordinate with Finance on issuance of monthly internal invoice of cost allocations based on occupied space and Service Level Agreements for each business entities
  • Coordinate with Business Lines on new joiner’s seating arrangements

Facilities Management:

  • Work with the mailroom staff to coordinate with the Facilities Team on various premises related maintenance and project works
  • Be part of the after-hours rotation CRES hotline coverage, as required
  • Take on ad-hoc requests as necessary
  • Take on Fire Marshal responsibilities

 

Requirements:

  • Bachelor degree holder is preferred
  • Over 8 years of proven abilities in office administrative functions preferably in banking or financial institutions
  • Familiar with Corporate Travel functions
  • Experienced in vendor and contract management with strong negotiations skills
  • Detailed oriented and possesses proficient analytical and problem-solving abilities
  • Strong interpersonal skills to work with internal Business Line Managers and the Departmental Travel arrangers throughout the region
  • Able to multi-task, work independently and in a team environment
  • Competent in the use of Microsoft Office suite and proficient in Excel
  • Good command of written and spoken English is necessary; must be comfortable in communicating with expatriates

Additional Information

Career Level
Not Specified
Qualification
Not Specified
Years of Experience
Not Specified
Employment Type
Full Time, Permanent

Company Overview

WIT Talent Solutions is a professional recruitment services provider headquartered in Hong Kong.  Being a specialist in the banking and finance industry, we consistently place top-notch talents to prestigious firms.  Our coverage ranges from front office to back office, including both permanent and contract hiring.  As an effective business partner, we provide excellent communication to clients and candidates in fulfilling their needs.

Additional Company Information

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