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Event Operation Administrator - 6 months (Top Sports Car Races)BIPO Service Limited
Event Operation Administrator - 6 months (Top Sports Car Races)BIPO Service Limited
Job Highlights
  • World leader in automotive and car races
  • Multi-national culture and environment
  • Fluent in Chinese and English
Job Description

Our client is one of the market leaders in GT production cars and sports cars. Their car races are famous among the globe. Our client is an international team that values, professionalism, meritocracy, innovation and continuous development.

They are now seeking a Event Operation Administrator who support the relevant financial and administration tasks of their signature car racing events. 


Key Tasks

  • Ensure implementation of company processes for Finance and Administration matters  
  • Follow up and control the invoices related to the event issued and explain them to the customers
  • Coordinate with the Finance team about the invoices of spare parts, tires, wrapping, accessories and repairs to issue, to ensure that invoices are sent to each customer
  • Issue and send pro-forma invoices to each customer two days after the race weekend for racing services and materials sold
  • Follow up and control invoices of spare parts issued and explain them to drivers/customers on a daily basis
  • Perform additional technical services requested by customers and follow up the execution of those service.
  • Responsible for the coordination of the administrative matters for the signature sport cars races
  • Liaise with the outsourced staff in charge of spare parts management to obtain the necessary information from customers
  • Assist in control of Spare Parts inventory and decide, in coordination with Series Director and Regional After Sales Director and local After Sales manager, the necessary top-ups to ensure sufficient level of inventory to perform service during the following races
  • Raise Purchase Requests, follow up with approvers and obtain Purchase Orders, Create Payment Voucher
  • Issue and send debit notes and/or invoices to customers for racing services and materials sold
  • Coordinate with Finance team on payments to suppliers, outstanding payments from customers, create and maintain the outstanding follow-up table
  • Miscellaneous activities assigned by line managers; support other administrative job in Hong Kong office if needed


Education and Experience Requirements

  • 1~3 years related work experience in sales/marketing/after sales administration/customer service, preferably automotive
  • Candidates with strong experience in handling invoices and purchases order, liaising with counterparts from different regions and/or client serving are welcomed. 
  • Bachelor's Degree holder or Tertiary Diploma with substantial experience

Other Requirements

  • Fluent in spoken and written English and Chinese 
  • Be flexible to work during weekends to support the Events if necessary  
  • Proficient with all MS Office software: Words, Excel, PowerPoint


Job Skills and Competencies for this Position

  • Ability to manage figures and charts
  • Strong communication & organization skill
  • Sense of service to clients
  • Sense of responsibility to face difficult situations  
  • Ability to work remotely from office    
  • Familiar with budget management tool
  • Flexible and willing to travel for business if necessary;



Interested parties please send your CV and expected salary to us by clicking Apply Now. You could also contact Flora Fu at 36431600 if you have any question regarding to this role. All data collected would be used for recruitment purpose only.



Additional Information
Years of Experience
1 year
Employment Type
Contract, Full Time
Five-day work week, Gratuity
Company details

BIPO was founded in 2004 with its headquarter in Singapore. The footprint has expanded to Shanghai, Hong Kong, Taiwan, Vietnam, Thailand, Australia, New Zealand and with business links in more than 10 countries and regions. As a one-stop human resources service partner, we are committed to provide customers with personalized human resources solutions.

Based on years of practical experience and technology development, with the continued focus on cloud platform and concept innovation, we have developed BIPO service platform, which provides one-stop integration and support in respect of clients’ human resource and administration. By means of the effective division and process control of "People"​ and "BIPO Platform"​, implementation of human resource cloud services in its true sense, so that we can truly embody the "People"​ and "Cloud"​ interaction in the great advantage of human resource in transaction management.

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