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Executive Assistant Christie's Hong Kong Ltd
Executive Assistant Christie's Hong Kong Ltd
Job Highlights
  • international auction house
  • client servicing, client facing
  • executive assistant
Job Description

 

Description

  • To provide secretarial and administrative support to Senior Executive.
  • Under limited supervision, performs secretarial and business support. Duties are both semi-complex and confidential in nature requiring the use of discretion. Individuals regularly follow and apply established company departmental policies, procedures and standards in making day-to-day decisions.

 

Responsibilities

  • Planning and arranging extensive overseas travel arrangements - e.g. visas, flights and accommodation
  • Responsible for diary management, travel arrangements and scheduling meetings
  • Preparing travel and entertainment expense reports and provide deal expense breakdown reports
  • Create and maintain files of manager's correspondence, records, etc.
  • May handle confidential company and employee information
  • Participate in business meetings and prepare business correspondence and presentation materials
  • Telephone cover, lunch cover and assisting in for other support staff
  • Providing support for office related admin
  • Coordinate team activities and events

Qualifications

  • Relevant experience within financial, consulting, luxury industry is preferred
  • 8 to 10 years of administrative support experience to VP level or above
  • Well organized, mature, independent, and able to work under pressure in a fast moving environment
  • Professional and service oriented
  • Enthusiastic team player
  • Flexible and willing to handle last minute changes and issues as they arise
  • Strong work ethic and strong sense of urgency
  • Eager to get involved and fully participate in the team, "can do "attitude
  • Ability to anticipate scheduling conflicts and recommend solutions
  • Time management - ability to prioritize
  • Ability to work on multiple tasks simultaneously
  • High degree of common sense and a willingness to assume responsibility
  • Tactful and good communication skills in dealing with all levels of people
  • Sense of confidentiality
  • Good Knowledge of Word, Excel, PowerPoint and Microsoft Outlook
  • Highly proficient in English, Cantonese and Mandarin

 

Additional Information
Years of Experience
Not Specified
Employment Type
Contract, Full Time, Temporary
Company details

World’s Leading Auction House

Christie’s is a name and place that speaks of extraordinary art, unparalleled service and expertise, as well as international glamour. Founded in 1766 by James Christie, Christie's has since conducted the greatest and most celebrated auctions through the centuries providing a popular showcase for the unique and the beautiful. Christie’s offers over 450 auctions annually in over 80 categories, including all areas of fine and decorative arts, jewellery, photographs, collectibles, wine, and more. Prices range from $200 to over $100 million.

Christie’s, the world's leading art business, had global auction and private sales. Our sales figures were driven by an increase in new buyers across all geographies coming to the market, including from growth markets such as China and through the Internet.
Christie's also has a long and successful history conducting private sales for its clients in all categories.

Christie’s has a global presence with 53 offices in 32 countries and 10 salerooms around the world including in London, New York, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich, and Hong Kong. More recently, Christie’s has led in growth markets such as Russia, China, India and the Middle East, with successful sales, exhibitions and initiatives in Shanghai, Moscow, Baku, Beijing, Mumbai, Delhi, Jeddah, Abu Dhabi, Doha and Dubai.