SEEK Asia Style Guide

Executive Secretary (PR0359/18-19)Hong Kong Baptist University
Executive Secretary (PR0359/18-19)Hong Kong Baptist University
Job Highlights
  • will provide administrative support
  • preparation of finance and budgeting documents
  • at least two years of relevant work experience
Job Description


Department of Management

The Department is seeking highly motivated team-players to take up the following position.

The appointee will provide administrative support to the Department of Management on office administration, and assist in the administration of the business programmes offered by the Department. Job duties include (a) providing secretarial support to the Head of Department; (b) administration of timetabling; (c) preparation of finance and budgeting documents; (d) handling admissions, academic affairs, accreditation and committee work; (e) organisation of events/activities, and other duties as assigned by the Head of Department.


  • A recognised degree or other post-secondary qualification with at least two years of relevant work experience;
  • Good command of spoken and written English and Chinese (Cantonese and Putonghua);
  • Proficiency in computer application skills and social media communication;
  • Strong communication and interpersonal skills;
  • Able to work independently, reliably and flexibly;
  • Be conscientious and self-motivated; and
  • Experience in organising and managing events is preferred.

Shortlisted candidates will be invited to attend a written test.

Initial appointment will be made on a fixed-term contract of two years. Re-appointment thereafter is subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System ( Applicants not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions then applicable at the time of offer.

Closing date: 13 April 2019 (or until the positions are filled)


Additional Information
Career Level
Years of Experience
2 years
Employment Type
Full Time
Company Website