SEEK Asia Style Guide

Facilities Officer - GWSCBRE
Facilities Officer - GWSCBRE
Job Highlights
  • Facilities Officer
  • Facilities coordinator
  • Facilities Management
Job Description

POSITION PURPOSE
To source for a capable and independent professional providing support to the Facility Manager and the client in the delivery of general Facilities Management functions.

RESPONSIBILITIES
  • Handle administration, updating documents and coordination of all facilities management functions, including cleaning & janitorial, office facilities maintenance, office supplies and key management services
  • Apply vendor purchase orders and payments using available systems, generate reports, support office admin work; invoice review, cost tracking, relating purchasing requests, liaising with vendors for providing maintenance and office supplies at minimal cost and to streamline office administration procedures to maintain a quality operation culture
  • Conduct regular site inspections as and when required; good interacting skill with end-users
  • Manage the Helpdesk request and close-out work orders
  • Assist in the monitoring of vendor performance; ensuring services are delivered in accordance with the contract and to agreed standards;
  • Perform regular inspection of office premise and interacting with end users' requests
  • Ensure compliance with all Health and Safety, Environment and Risk Management policies and procedures that relate to the premise
  • Update Occupancy Plan /Layout (occupancy info capturing, layout changes update, space planning walk-through etc);
  • Coordinate Move management
  • Facilitating role for significant project management and leasing liaison with landlord
  • Support 24/7 emergency call out services
  • Backup team member during their absence
  • Perform duties as and when required by client or reporting manager

    REQUIREMENTS
    - 3 years- 5 years' relevance experience in Facilities Management or related field, with commercial working experience is preferred;
  • Process a customer-service orientated approach to problem resolution and sustainable in high demanding working environment;
  • Team player with pleasant disposition;
  • Strong in administration work, organized and detail oriented;
  • Proficient in both written and spoken English
  • Proficient in MS Office suite and especially MS PowerPoint, Word and Excel.
Additional Information
Career Level
Entry Level
Qualification
Non-Degree Tertiary
Years of Experience
1 year
Employment Type
Full Time, Permanent
Company Website
Company details
CBRE's Global Workplace Solutions (GWS) is the leading global provider of real estate outsourcing, with over 300 long-term relationships with corporate, healthcare, and government organizations, delivering facilities management, project management, transaction and portfolio, and consulting services across 350 offices worldwide. Within APAC, GWS works across 14 countries and employs over 11,000 people.