The Executive Centre Hong Kong Limited

HR Assistant Manager

The Executive Centre Hong Kong Limited
Posted on 16-Apr-21

HR Assistant Manager

The Executive Centre Hong Kong Limited

Job Highlights

  • Medical, Dental and Life Insurance
  • 5day work week
  • Min. 15 day Annual Leave + 1 day Birthday Leave

Job Description

Job Description and responsibilities
  • Own and drive the recruiting strategy and hiring results in partnership with department leaders (Operations, Finance and Accounts, Business Development, IT), including but not limited to:
  • - Consult with hiring managers on recruiting process, strategy and expectations
  • - Build strong pipelines of candidates through a network of professional contacts, online resources (LinkedIn, Jobsdb) and internal resource, manage TEC Employee Referral Program
  • -  Primary contact for job postings, review candidates' resume, arrange interviews, generate candidate offer letter correspondences, employment contracts and perform reference checks
  • - Attract, assess, and hire top candidates through a full life cycle recruiting process – ensuring that every candidate has an unrivalled interview and onboarding experience
  • Build and execute an internship or Management Trainee program as strategies to identify and develop entry-level talent for future talent needs
  • Work closely with department leaders to assess in-house talent and create strategy to identify and retain current talent as well as attract outside talent to the business; prepare exit strategy for non-performers
  • Support Compensation and Benefits (C&B) administration, including payroll calculation, sales commission check, payroll payment processing, payroll reconciliation, medical, MPF and taxation
  • File and maintain employee documents/information, including personnel files and HR information system, leave records, payslip and annual tax return
  • Handle on/off boarding arrangements
  • Maintain company organization chart, keep track of headcount and payroll costs, handle annual budget, prepare various HR reports and analysis for management review
  • Respond to teammates' questions and HR inquiries, including employment visa, employee benefit and HR policies
  • Establish wage and salary structure,  performance appraisal, pay policies
  • Oversee mid-year and annual review process, keep proper employment and performance record
  • Handle visa application and extension process for expatriate
  • Provide recommendations to enhance teammates' wellbeing, plan Company event such as annual dinner, team building activities, first aid training and address employees' complaints
  • Plan and execute on contingency measures (e.g. Covid-19, Typhoon)
Job Requirement
  • University degree or equivalent (preferably main subject HR Management)
  • Minimum of 5-8 years progressive work experience in the field of HR (preferably in sizable multinational company)
  • HR Capabilities: Individual and collective labour law. HR Subject Matter Expert and basic employee relations
  • Business Capabilities: Commercial awareness, customer focus, basic understanding of business its value chain and key processes
  • Ability to multi-task, prioritize in a fast paced environment and a good team player
  • Gives support and high-level HR service, challenges, listens and understands needs and provides solutions. Customer oriented, approachable and strong interpersonal skills
  • Mature, well-organized, a self-starter with enthusiasm and initiative
  • Strong written and verbal communication skills in English, Cantonese and Putonghua

Additional Information

Career Level
Years of Experience
5 years
Job Type
Full Time, Permanent

Company Overview

The Executive Centre, established in 1994, is the leading premium serviced office operator in Asia Pacific. For more details, please visit our website:

Additional Company Information

General Business Services
Benefits & Others
Life insurance, Medical insurance, Five-day work week