The English Schools Foundation

EP Administrator

The English Schools Foundation
Salary negotiable
Posted on 30 Oct 2020

EP Administrator

The English Schools Foundation

Job Highlights

  • Arrange transportation for colleagues or guests
  • Format EP reports and manage distribution
  • Provide administrative support

Job Description

Job Description
The successful candidate will have responsibilities in the below functions:
General Administration:
  • Handle telephone enquiries and correspondence
  • Handle mail delivery
  • Organise room booking schedules, arrange room setup and catering for meetings and workshops
  • Arrange transportation for colleagues or guests
  • Procure and maintain inventory of stationery and office supplies
  • Stocktaking of team’s fix assets and resources
  • Compare and obtain quotations from vendors for services
EP Administration:
  • Create, update and maintain student database and files
  • Format EP reports and manage distribution to schools and parents
  • Input scores and generate reports of assessment via online scoring systems
  • Assist EPs in preparing materials for training and workshops
  • Support the administration of ELSA and other EP workshops
  • Manage the ordering of EP assessment forms and other resources
  • Liaise with colleagues in the process of auditing old student files, manage spreadsheet to organise and categorise files to be kept for storage/destroy
  • Assist EPs with flight and hotel booking for overseas training
  • Process reimbursement for EPs’ travel and overseas expenses
Careers Development Service Administration:
  • Process invoices payment for Career Development Services Team
  • Provide administrative support for Career Development Team
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.
For enquiries, please contact Stanley Ho
Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date

By applying for this position, your application may be considered for other opportunities within ESF.
ESF is an Equal Opportunities Employer

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.

Additional Information

Career Level
Entry Level
Not Specified
Years of Experience
Not Specified
Job Type
Full Time, Permanent
Company Website

Company Overview

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.

ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.

About the Team

The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.

The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.

ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at

Additional Company Information

Benefits & Others
Dental insurance, Five-day work week, Medical insurance