Malvern College Hong Kong Limited

Temporary Data Administrative Officer (6 months contract)

Malvern College Hong Kong Limited
Posted on 20-Apr-21

Temporary Data Administrative Officer (6 months contract)

Malvern College Hong Kong Limited

Job Highlights

  • 6 months contract
  • 5 years of administrative experience
  • International school

Job Description

The Role

To be responsible for the input, maintenance and quality of data on the school’s data management systems. The data systems encompass many aspects of the school’s operations and educational provision.

To provide operational support to the School’s administrative functions.

To adhere to and promote Malvern College’s Mission, Vision and Values.

Main Responsibilities

Pupil Data:

  • Ensure pupil information on the school’s data systems (iSAMs, Managebac, CHQ) is accurate and up to date;
  • To be the main point of contact for data entry and data updates;
  • To support the production of reports from the systems;
  • To monitor pupil data for accuracy and completeness and to take pro-active action to implement data improvements and with a full understanding of the wider impact of any data changes;
  • To work closely with the ICT department and teachers to ensure there is an effective flow of information between departments in relation to pupil profiles (enrolled, current and departing pupils), and all related data;
  • To manage the importing and exporting of data as required;
  • To set up appointment systems for parents’ consultations;
  • To look for opportunities to further develop and embed the school’s use of data through the data management systems;
  • To manage Pupil filing system in both hard/soft copies.
Daily Operations:

  • To support the daily operation of the School Office and to provide frontline service support when necessary;
  • To handle telephone and email enquiries from parents;
  • To undertake other duties pertinent to the scope of the position, as required by the Office Manager.

  • Bachelor’s Degree/ Associate Degree/Higher Diploma in administration or equivalent;
  • Bi-lingual (English and Chinese);
  • Minimum of 5 years administration experience with 2-3 years in school administration;
  • Experience working in an international school setting is preferred;
  • Mature, self-motivated, detail-minded with a strong sense of responsibility;
  • Willing to learn new skills as required;
  • Positive attitude;
  • Good communication skills and excellent interpersonal skills with people from different backgrounds;
  • Strong organizational abilities and time management skills;
  • Collaborative and willing to work as part of a team;
  • Proficiency in MS Word, PowerPoint and Excel and the ability to quickly understand sophisticated software;
  • Strong mathematical and statistical knowledge;
  • Sense of humour;
  • Able to do translation between English and Chinese and vice versa with high accuracy.
The contact may be renewed, subject to the manpower needs.

How To Apply

Please send in application with a cover letter and full resume including your current and expected salaries addressed to the Human Resources Department, Malvern College Hong Kong by clicking 'Apply now'

Personal data provided by job applicants will be treated in strict confidence and for recruitment purposes only.  Please note that only shortlisted candidates will be invited for interviews.  The final employment will be subject to pre-employment and child protection checks.  

Additional Information

Career Level
Non-Degree Tertiary
Years of Experience
5 years
Job Type
Full Time, Temporary, Contract

Company Overview

Malvern College Hong Kong opened its doors to its first pupils in August 2018. This co-educational day school will cater largely for international pupils, reflecting the truly multi-cultural nature of this vibrant city.    In 2019-20, MCHK has around 650 pupils in Prep 1 – Remove (Years 1-10) and will grow year on year to reach a capacity of 960 pupils in Years 1-13.  

MCHK is located near the Science Park in the New Territories, with easy access by both road and rail from all areas around Hong Kong.  With the added attraction of proximity to the Chinese University of Hong Kong as well as the Hong Kong Institute of Education, the area provides an excellent cultural and academic environment for teaching and learning.

Malvern College Hong Kong is an International Baccalaureate (IB) candidate school and seeking authorisation to deliver a full IB curriculum, covering the Primary Years, Middle Years and Diploma Programmes.  The curricular programmes in MCHK draw on the educational heritage and practices of Malvern College, UK, whilst being adapted to fit the context of MCHK.

For further information about Malvern College Hong Kong, please visit our website at To find out more about the Malvern College International family, please visit

Additional Company Information

Benefits & Others
Five-day work week