Heinemann Hong Kong Limited

Accounting Associate (Payable)

Heinemann Hong Kong Limited
Posted on 17-May-21

Accounting Associate (Payable)

Heinemann Hong Kong Limited

Job Highlights

  • Accounts Payable
  • Regional & MNC exposure
  • Job Rotation within Accounting & Finance functions

Job Description

The role will be reporting to the Senior Accounting Manager in Singapore and will be working closely with the Finance teams in HK and Singapore. This role is mainly responsible in handling the full spectrum of accounts payable and payments function, brand-related transactions for activities and other services in a fast-paced environment, and will also assist the team for month-end closing and reporting.

The successful candidate is expected to: 

  • Process, code and match non-trade invoices, staffs’ expense claims and petty cash reimbursement accurately and timely by cost centers and in accordance with company’s policy;
  • Process and verify trade invoices through 3-way match with approved purchase order, goods receipt and invoice receipt for goods invoices;
  • Liaise directly with suppliers and counterparties to resolve discrepancies and respond to inquiries;
  • Reconcile suppliers statements and follow up on reconciling differences;
  • Prepare and process payments by monitoring payment cycles for trade and non-trade invoices and staffs’ expense claims and ensure payments are made on time;
  • Post transactions into SAP (invoices, bank postings for payments/ incoming remittance, etc.);
  • Preparing monthly forecast for outgoing payments;
  • Daily cash book update;
  • Maintain a high level documentation system and procedures by filing all required documents to meet audit requirements and for management purpose;
  • Ensure timely retail month-end closing, including accrual, prepayment, reconciliation of bank, intercompany, trade and non-trade accounts payables;
  • Assist and support in all general accounting duties (data input, report preparation, etc) and year-end audit matters;
  • Conduct surprise cash count at shops;
  • Support Finance team as well as the Operations team in any other ad-hoc matters;
  • Support in cross-training relating to accounting operational processes.

The successful candidate is required:

  • Has a Diploma in accounting or related discipline;
  • Has at least 2 years of Accounts Payable experience in an MNC environment or a retail / FMCG industry;
  • Has experience with SAP FI accounting systems (preferred);
  • Has positive attitude with good interpersonal and communication skills in handling key stakeholders, adaptive diligent and enthusiastic with repetitive tasks;
  • Is able to work in a fast paced environment and process high volume of invoices;
  • Has an eye for details, proactive, fast-paced, meticulous and an inquiring mind;
  • Is a good team player and is also able to work independently.

Additional Information

Career Level
Entry Level
Years of Experience
2 years
Job Type
Full Time

Company Overview

Heinemann offer an exceptional shopping experience for travelers everywhere. In more than 340 duty- free shops around the globe, our customers will find a remarkable product range that fulfils and exceeds their every wish and expectation. We benefit not only from 140 years of retail experience, but also from the dedication and passion of our staff. From Hamburg to Sydney and beyond – they know how to keep customers satisfied and inspired with comprehensive product knowledge and extraordinary service. 

As a member of our family-owned business, you will execute your expertise to strengthen and elevate the Heinemann brand in the market as well as to inspire customers from all over the world with our excellent assortment mix. 

For know more our travel retail business as a globe, you may visit https://www.heinemann.com.sg 

We would love to hear from you or if you have any questions, please feel free to contact our Human Resources Team. We are looking forward to receiving your application and learning more about you. 

What’s your Passion and does this sound like you? Join our team in Hong Kong and discover what we can achieve together !

Additional Company Information

Wholesale / Retail
Benefits & Others
Double pay, Life insurance, Medical insurance, Performance bonus, Transportation allowance, Work from home, Five-day work week, Flexible working hours