LEGAL SECRETARY

The role:  This is a good opportunity for the right individual to gain valuable experience at a newly established law firm in Central with a strong commitment to employee development. The successful candidate provides full range of secretarial support to Partner and Associate in our Commercial Disputes Department.

Essential functions and responsibilities will include:  

• Typing and formatting presentations, legal documents, court documents, emails, etc. Such work may be from hand-written copy, dictation, or edited typed work product.
• Proofreading of all work, to include reading documents for content and context.
• Submitting conflicts request, preparing and submitting new business intake forms for new clients and/or new matters, including the preparation of appropriate accompanying engagement letter.
• Managing diary, arranging meetings, coordinating travel arrangements.
• Entering time entries in the system.
• Processing claimed business expenses.
• Answering and fielding calls and messages.
• Maintaining and keeping up-to-date client files at all time.
• Maintaining accurate and up-to-date database such as name/address list, client matter numbers, and marketing database.
• Managing Partner’s calendar with other lawyers and reminding of various meetings, appointments, court dates, and filing due dates.
• Greeting clients and providing assistance when needed. 
• Performing other administrative and ad-hoc duties as assigned.   

The ideal candidate will have: 

• Secretarial certificate, training and solid experience (litigation experience is a must). 
• Excellent computer skills including basic word processing, familiarity with electronic research tools, and/or basic database skills. 
• Knowledge or familiarity of court documents and procedures.
• Fluency in spoken and written English. Cantonese and Mandarin are advantageous. 
• Excellent written communication skills to edit and proofread correspondence and formatting legal documents. 
• Ability to type accurately and efficiently in English and Chinese from draft to dictation, including audio typing.
• Ability to deal professionally and effectively with clients and colleagues on all levels.
• Ability to organize and prioritise workload to efficiently meet all deadlines in a fast-paced environment.
• Strong organizational skills with the ability to independently organize large amounts of documents.
• A positive team player, highly organized, proactive and attentive to details.  

We are able to offer an attractive benefits package to the right candidate. We will only consider applicants who apply directly to our firm and not through recruitment agencies. All applications will be treated in strict confidence. Personal data collected will be used for recruitment purposes only. For more details of our firm, please visit our website: www.swartzbinnersley.com