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Office Administrative OfficerLa Halle Buying Office Limited
Office Administrative OfficerLa Halle Buying Office Limited
Job Highlights
  • Degree holder or above in HR or Business Admin
  • At least 6 years' relevant experience
  • high accuracy, team player and good communication
Job Description


  • Responsible for new joiner and leaver logistics, to maintain and update the leave records and benefits administration etc.
  • Handling the employees' enquires on leave related policies and prepare leave report.
  • Learning & development logistic.
  • Manage new/renewal of work permit/visa applications and the non-local hire movements.
  • Provide local and overseas HR administration support.
  • Provide full spectrum of office administrative and operations support such as office building management & communication, office lease management, facilitate & asset management, HK and overseas offices renovation, relocation and general maintenance project coordination, procurement and vendor management.
  • Renew contract and price negotiations with office vendors and service providers.
  • Maintenance of all office fixture, furniture and equipment.
  • Handle all procurement and inventory control of office supplies.
  • Source and renew the corporate hotels and travel agency agreement/contract.
  • Support and be the ambassador of all the company functions, events and any other clerical support and ad-hoc project is assigned by the Human Resources and Office Administrative Manager from time to time.

Team Work

  • Supervise the office administrative team in Hong Kong and China, might need to cover the reception duties, especially flight & hotel booking in the absence of the admin receptionist.
  • Provide supports on any other ad hoc HR or Office Services projects as required.


  • Bachelor's degree or equivalent training courses.
  • At least 6 years of relevant Human Resources and office administrative experience.
  • Be familiar with Immigration regulations will be an advantage.
  • Excellent attention to detail.
  • Flexible and dependable, able to take initiatives.
  • Able to remain calm under pressure and work to tight deadlines.
  • Conscientious, approachable and enthusiastic.
  • Have a positive approach to daily tasks and have a solutions-focused working method.
  • Flexible with regard to working hours when the job or business requires.
  • Excellent communication, organizational and team skills.
  • Fluent in spoken and written English and Mandarin.
  • Proficiency of Microsoft Word, Outlook, Excel and PowerPoint .

** Candidate with less experience will be considered as Administrative Assistant. 

Interested parties please send full resume with expected salary and availability via "APPLY NOW" button.

La Halle Buying Office Limited is a buying office of Vivarte Group.

For more information about Vivarte Group, please visit our website at 

Applicants are not be invited for interview within 8 weeks may consider their applications unsuccessful. Data collected will be used for recruitment purpose only and will be discard 3 months from date of this advertisement posted.






Additional Information
Career Level
Years of Experience
6 years
Employment Type
Full Time, Permanent
Double pay, Five-day work week, Life insurance, Medical insurance, Performance bonus
Company details

Vivarte is a leading French Apparel & Footwear Retailing Group

12,000 employees, and 3,100 points of sale worldwide – 1,900 in France

About us

Located in about 70 countries worldwide, Vivarte is one the leading French companies in the retail industry, from apparel to footwear and leather goods. Vivarte generated a €1.8bn turnover in 2017 with the help of 5 front-row brands. To address the new consumption patterns of its customers, Vivarte continues reorganising its activities with a three-pillar strategy: the ‘suburban’ brand La Halle, the footwear brands available in city centres (Minelli, San Marina and Cosmoparis) and the ready-to-wear brand Caroll. As of today, Vivarte counts about 12,000 employees, and 3,100 points of sale worldwide – 1,900 in France.

We are passionate about our business and want to spread our vision of fun French fashion all over the world.  To achieve that aim we need the very best talent who can think big, excited and passionate about French fashion.