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Office Administrator - Multinational CompanyGravitas Recruitment Group (Hong Kong) Limited
Office Administrator - Multinational CompanyGravitas Recruitment Group (Hong Kong) Limited

Job Highlights

  • 'Best Medium Sized Recruitment Company' 2018
  • Princess Royal Training Award 2017
  • 'Best Specialist Recruitment Business' 2017, 2018

Job Description

As part of Gravitas ongoing expansion, we are hiring a new Office Administrator for our Hong Kong office. This opportunity comes with a clear career path and an award-winning training program to enhance and equip you with the tools to excel in this position.


What will you be doing?



  • Providing administrative support on HR processes
  • Supporting the Finance team with administrative tasks
  • Supporting the Management Team with the planning, organisation and management of events across the business to include but not limited to networking events, charity events, recruitment fairs, incentive trips, office sales days, lunch clubs and team building events
  • Undertake one-off projects and research as the needs of the business dictates
  • Assisting with general reception duties, including meeting and greeting all visitors, diverting calls accordingly and taking accurate messages and collecting and distributing office post, where required
  • Assisting with printing and distributing documentation including the billing leagues, training material, marketing material and internal documentation, where required



  • Managing basic IT Support for the Hong Kong office, ensuring users are provided with assistance on telephone systems, computers and printers and liaising with external IT Support team as required
  • Monitoring appropriate Health and Safety policies and procedures in line with company requirement
  • Completing weekly audits within the Hong Kong office to ensure that office facilities and equipment are maintained
  • Reviewing office expenditure to ensure best rates for all products and services, as well as overseeing petty cash for the office
  • Negotiating and managing service agreements and establishing a screening process for 3rd party suppliers
  • Maintaining and developing relationships with building management, security and cleaning company and ensuring service level agreements are met
  • Reviewing and evolving existing office management processes, priorities, effectiveness and efficiency; identifying opportunities for continuous improvement
  • Supporting the transition during office moves and refurbishments, as required by the business


What will you have?

  • Fluent English (necessary)
  • Working knowledge of Microsoft Office
  • Prior experience of some of the aforementioned duties.


Why join Gravitas?

  • A rapidly expanding company: Gravitas has grown from our 4 founders who are still with us today to 200 people worldwide.
  • An international, multicultural organization with a diverse mixture of nationalities: We have people from Hong Kong, Russia, Israel, France, the U.K. and the U.S.A.
  • 5 day work week 9am – 6pm


Click ‘Apply Now’ for immediate consideration. Should you have any questions, call our Talent Acquisition Manager Gary Wong on +852 3907 0744.

Additional Information

Years of Experience
Not Specified
Employment Type
Full Time, Permanent
Five-day work week, Medical insurance

Company Overview

As a consultancy, Gravitas has rapidly grown from 4 individuals to 200+ in 9 years. These 4 people are still instrumental in the business & this offers just one example of the stability that has supported year on year growth. Although not unique our story is certainly a rare in the market. We have grown from a boutique through to a small recruitment company & have just been nominated in this year's 'Global Recruitment Awards' as 'The Best Medium Sized Recruitment Group'. This has happened in just 8 years & our exceptional growth has been generated through a smart working model, stable management tier & cleverly structured specialized markets. This journey is still in its infancy & whilst we are no longer a boutique where progression can be difficult we also differ from a large recruitment group offering quicker decision making & fast track succession opportunities due to less hierarchies.

Our Hong Kong office now holds close to 45 individuals with over 30 consultants & a ratio of 1 senior manager to every 6 consultants. We have clear career bandings & targets that support a fair meritocratic business & have a strong track record of fast tracking individuals through their next level whether individual contribution.

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