SEEK Asia Style Guide

Officer - Listing (Policy & Secretarial Services Unit)Hong Kong Exchanges and Clearing Limited
Officer - Listing (Policy & Secretarial Services Unit)Hong Kong Exchanges and Clearing Limited
Job Highlights
  • See job description.
  • See job description.
  • See job description.
Job Description

Job Responsibilities:

  • Provide full spectrum of secretarial and administrative support to the Listing Policy & Secretariat team
  • Perform general administrative duties including word processing, copying, scanning of documents and filing
  • Answer telephone calls and receive visitors
  • Organize meetings including: booking internal venue, checking expected attendance, arranging tabled documents and meeting equipment (including conference call dial-in)
  • Liaising with internal teams on agenda items, documentation and conflict information
  • Drafting of formal agenda from template
  • Uploading documents to an electronic software platform and setting access rights
  • Copying and binding documents for despatch
  • Liaising with postal staff on the despatch of documents
  • Attending meetings to receive and direct attendees
  • Maintaining meeting attendance records
  • Perform any other administrative duties as assigned by supervisor

Requirements:

  • HKCEE/HKDSE or above with formal secretarial training
  • At least 3 years of secretarial and/or administrative experience in serving in a well-established financial organisation
  • Paralegal background would be an advantage but not essential
  • Organised, attentive to detail, and with the ability to multi-task
  • Able to communicate effectively in both written and spoken English and Chinese. Proficiency in Putonghua an advantage
  • Proficiency in MS Word, Excel, PowerPoint, Outlook and Chinese word processing

N/A

Additional Information
Career Level
Entry Level
Qualification
Degree
Years of Experience
2 years
Employment Type
Full Time
Company Website
Company details
See Job Description