SEEK Asia Style Guide

Purchasing OfficerFleet Management Limited
Purchasing OfficerFleet Management Limited
Job Highlights
  • Minimum 5 years of relevant working experience
  • Fluent in written and spoken English is a MUST
  • Strong team player with a positive attitude
Job Description

Purchasing Officer

Jobs Responsibilities:

  • In-charge of bulk purchases as determined by the Purchase Manager.

o   Identify the key specifications.

o   Identify the key suppliers.

o   Liaise with Technical Officers from all groups and branch offices to determine the requirement.

o   Assist the Purchase Manager in preparing the tender document in case required.

o   Send the requisition for the quotations.

o   Compare the cost with previously supplied similar items, to ensure better costing for bulk purchases.

o   Liaise with groups and branches for delivery

  • Identify top 10 vendors and related items which can be targeted for bulk supplies.
  • Maintain standard price list for key store and spare items as identified by Purchase Manager.
  • Maintain contract file for approved vendors. Inform the purchase manager when a contract is lapsing.
  • Vendor data base to be kept up to date. Unapproved vendors being used to be tracked and identified.
  • Feedback on vendor performance to be maintained.
  • Overview of the consolidation being done for freight and forwarding companies to be provided to the Purchase Manager.
  • Review of the freight and forwarding rates being applied to the company by the identified vendors to be compared and submitted to the Purchase Manager.
  • Liaise with technical officers and accounts department regarding the invoice payment status and update the vendor of the same.
  • Collection of all overdue invoices from the technical teams and processing for consolidated payment.
  • Responsible for collecting and documenting all technical information from the vessels, workshops, and vendors
  • Maintain a record of total Business done by all Fleet offices, with all vendors and update on monthly basis.
  • Follow up on advance payments, make necessary entries in the cost book and liaise with suppliers, forwarders, vessels agents and the vessel for speedy dispatch.
  • Monitor and assist the Purchase Manager towards the pending invoice payment status.
  • Documents housekeeping as per company requirements
  • As and when required assist Purchase Manager in collection and compilation of various ship related data from the technical teams.
  • Training of Technical officers
  • Ad hoc duties or projects as assigned by Superiors.

Jobs Requirements:

  • Diploma in Supply chain, logistics or related field from a recognized institution.
  • Minimum 5 years of related working experience in Ship Management.
  • Proficient in Microsoft office applications
  • Fluent in written and spoken English is a MUST
  • Strong team player with a positive working attitude

We offer 5-day work, attractive salary and fringe benefits to the right candidate.


(All information provided will be used for recruitment purpose only)


Additional Information
Career Level
Years of Experience
5 years
Employment Type
Full Time
Dental insurance, Five-day work week, Medical insurance, Performance bonus
Company details

Fleet Management Limited, based in Hong Kong provides a comprehensive range of ship management services to cargo ship owners worldwide.The company has at its disposal, professional manpower, both ashore and at sea, operating to internationally recognized quality management standards.

Currently, we are responsible for the full technical management of more than 450 modern ships, on behalf of reputable ship owners. Other essential operating services include commercial management, new-building supervision, shipboard audits, superintendence and insurance. For more details, please visit our website: