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Receptionist / Office Administrative AssistantAlyco Advisory Asia Limited
Receptionist / Office Administrative AssistantAlyco Advisory Asia Limited
Job Highlights
  • Handling expense reports, internal statistics
  • Co-ordinate meetings and faciltate bookings
  • A minimum of 4 years experience
Job Description

You will join a new and growing team of international trust and corporate specialists who provides services to international clients and administer trusts, foundations and companies in on- and off-shore jurisdictions worldwide.

Job Responsibilities

  • Handle receptionist duties eg: handling and screening phone calls, record management, etc

  • Greet guests in a professional manner, handle enquiries, reception area maintenance

  • Sort and dispatch incoming mails and packages, handle courier/mail arrangements and fax services

  • Co-ordinate meetings and facilitate bookings

  • Prepare for meetings, conferences, functions and event

  • Perform general administrative duties and provide clerical support and co-ordination

  • Client and meeting room handling (preparation and follow through, including hosting/serving guests, getting food and beverage, clearing up etc)

  • Liaise with banks, intermediaries, third parties and the Swiss front Office

  • Arrange travel arrangements

  • Handling expense reports, internal statistics.

  • Inventory control and maintenance of office equipment, stationery, pantry, office supplies and cleanliness of the office

  • Acting as the main point of contact for all in-house personnel; helping facilitate, prioritize, and troubleshoot on behalf of the executive and team incl IT- troubleshoot etc

  • Light personal assistant to the COO and Group Chairman

  • Participate in ad hoc projects


Job Requirements

  • Tertiary Education or above with at least 4 years experience in a similar role
  • Adequate command of verbal and written communication skills in English and Chinese (Cantonese and Mandarin)
  • Pleasant, cheerful, polite and helpful
  • Possess the ability to: use discretion in handling all matters/material - confidential or routine
  • MS Excel, MS Word, MS PowerPoint, and other computer programming knowledge are required
  • Perform efficiently under pressure work independently and complete assignments efficiently This role dictates that the individual be a quick learner and be resourceful, extremely organized, proactive and detail-orientated

We offer

  • Five-day work week with attractive working time
  • Medical insurance
  • Discretionary bonus
  • Double pay
  • Convenient office location

Interested candidates possessing the requirements noted above may submit a resume and covering letter with expected salary to the attention of the COO, Ms. Joey Yee by clicking 'Apply Now' referencing “Receptionist / Office Administrative Assistant” in the subject line.   

We only accept online application. Applications send by a recruitment/employment agency are not welcome.

Alyco Advisory Asia Limited
Room 2602-03, Hopewell Centre
183 Queen’s Road East, Wanchai
Hong Kong, China

Additional Information
Career Level
School Certificate
Years of Experience
4 years
Employment Type
Full Time
Double pay, Five-day work week, Medical insurance, Performance bonus
Company details

We are a well established, internationally successful advisory, fiduciary and private client services company based in the heart of Zurich ( Due to our further expansion into Asia we are seeking to hire the following professional for our Hong Kong Office, Alyco Advisory Asia Limited.