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Receptionist / Office Administrative AssistantAlyco Advisory Asia Limited
Receptionist / Office Administrative AssistantAlyco Advisory Asia Limited
Job Highlights
  • Handling expense reports, internal statistics
  • Co-ordinate meetings and faciltate bookings
  • A minimum of 4 years experience
Job Description

You will join a new and growing team of international trust and corporate specialists who provides services to international clients and administer trusts, foundations and companies in on- and off-shore jurisdictions worldwide.


Job Responsibilities

  • Handle receptionist duties eg: handling and screening phone calls, record management, etc

  • Greet guests in a professional manner, handle enquiries, reception area maintenance

  • Sort and dispatch incoming mails and packages, handle courier/mail arrangements and fax services

  • Co-ordinate meetings and facilitate bookings

  • Prepare for meetings, conferences, functions and event

  • Perform general administrative duties and provide clerical support and co-ordination

  • Client and meeting room handling (preparation and follow through, including hosting/serving guests, getting food and beverage, clearing up etc)

  • Liaise with banks, intermediaries, third parties and the Swiss front Office

  • Arrange travel arrangements

  • Handling expense reports, internal statistics.

  • Inventory control and maintenance of office equipment, stationery, pantry, office supplies and cleanliness of the office

  • Acting as the main point of contact for all in-house personnel; helping facilitate, prioritize, and troubleshoot on behalf of the executive and team incl IT- troubleshoot etc

  • Light personal assistant to the COO and Group Chairman

  • Participate in ad hoc projects

 

Job Requirements

  • Tertiary Education or above with at least 4 years experience in a similar role
  • Adequate command of verbal and written communication skills in English and Chinese (Cantonese and Mandarin)
  • Pleasant, cheerful, polite and helpful
  • Possess the ability to: use discretion in handling all matters/material - confidential or routine
  • MS Excel, MS Word, MS PowerPoint, and other computer programming knowledge are required
  • Perform efficiently under pressure work independently and complete assignments efficiently This role dictates that the individual be a quick learner and be resourceful, extremely organized, proactive and detail-orientated
     
     

We offer

  • Five-day work week with attractive working time
  • Medical insurance
  • Discretionary bonus
  • Double pay
  • Convenient office location



Interested candidates possessing the requirements noted above may submit a resume and covering letter with expected salary to the attention of the COO, Ms. Joey Yee by clicking 'Apply Now' referencing “Receptionist / Office Administrative Assistant” in the subject line.   

We only accept online application. Applications send by a recruitment/employment agency are not welcome.

Alyco Advisory Asia Limited
Room 2602-03, Hopewell Centre
183 Queen’s Road East, Wanchai
Hong Kong, China

Additional Information
Career Level
Middle
Qualification
School Certificate
Industry
Years of Experience
4 years
Employment Type
Full Time
Benefits
Double pay, Five-day work week, Medical insurance, Performance bonus
Company details

We are a well established, internationally successful advisory, fiduciary and private client services company based in the heart of Zurich (www.alyco.ae). Due to our further expansion into Asia we are seeking to hire the following professional for our Hong Kong Office, Alyco Advisory Asia Limited.