SEEK Asia Style Guide

Recruitment Day- Executive Assistant IIIA (Ward)Hospital Authority (Hong Kong East Cluster)
Recruitment Day- Executive Assistant IIIA (Ward)Hospital Authority (Hong Kong East Cluster)
Job Highlights
  • Carry out clerical duties in ward
  • Handle patients’ & visitors’ enquiries
  • Maintain medical records
Job Description

Recruitment Day

Executive Assistant IIIA (Ward) 

Rank     :    Executive Assistant IIIA

Office  :     Hong Kong East Cluster

Pay       :     HK$13,577 - HK$15,599 per month (Please refer to Remarks 3)

 

Responsibilities

1.  Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.

2. Handle patients’ and visitors’ enquiries.

3. Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.

4. Assist in obtaining medical consultation appointments and arranging transport services for patients.

5. Perform recording and other administration procedures such as the patient admission and discharge procedures.

6. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.

7. Assist in Staff Rostering Systems entering.

8. Assist in giving instructions to supporting staff to carry out ward duties.

9. Assist in handling feedback and complaints with relevant departments.

10. Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.

11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.

12. Collect data, compile statistics and conduct simple analysis.Support clinical research / education / teaching activities.

13. Support clinical research / education / teaching activities.

14. Ordering and handling patients’ diet and ward dispensary items.

15. Other related duties as assigned by the supervisor. 

 

Requirements 

1.    F.5/ S.5 with (a) or (b) below:

(a)   HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent; 

 OR 

(b)  5 subjects in HKDSE attaining the level specified below:

  • Level 2 in English Language and Chinese Language; and
  • Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;

OR 

2.  F.5/ S.5 with experience.

 

Preferred Attributes 

1. Willing to work in ward area

2. Good at interacting with people with customer service skills

3. Able to perform typing and computer operation in MS Office and Chinese word processing.

 

Remarks

1.  Appointment will be on contract terms for an initial period of 1-3 years. 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance.

2.  Retiring / Retired HA staff who wish to contniue working for HA after their normal retirement may also apply.  If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA.

3.  Applicants if find suitable, will be employed to undergo 6 months’ structured training. A monthly basic salary of HK$12,343 will be offered during the training period. Upon completion of training and subject to passing the assessment on skills and performance, the monthly basic salary will be increased to HK$13,577. Employment may be terminated if the selected applicant fails to pass the assessment after training.

4.  Executive Assistant IIIA(Ward) with 3 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II(Ward) (monthly basic salary HK$15,735 – HK$19,126) subject to passing assessment and selection.

5.  May be required to work irregular hours.

6.  May be required to work in another work location to meet service needs of the HA.

7.  May be required to wear uniform and return to post during typhoons, rainstorm and other contingencies.

8.  The renewal / extension of appointment will be subject to service needs and job performance.

 

If you are interested in the above position, please come and bring along the completed application form HA(G)13, the original and copy of your academic certificates and employment references on the Recruitment Day. Application forms will also be available on the Recruitment Day.

 

Interview Day 1

Date:       3 Apr 2019 (Wed)

Time:       2:30pm – 4:00pm

Venue:    Human Resources Division / Hong Kong East Cluster, 2/F, Multicentre Block C, Pamela Youde Nethersole Eastern Hospital, 3 Lok Man Road, Chai Wan

 

Interview Day 2

Date:        9 Apr 2019 (Tue)

Time:       2:30pm – 4:00 pm 

Venue:    Seminar Room 1, LG1, Ruttonjee Hospital, 266 Queen's Road East, Wan Chai

 

Interview Day 3

Date:       17 Apr 2019 (Wed)

Time:       9:30am – 11:00am

Venue:    Human Resources Division / Hong Kong East Cluster, 2/F, Multicentre Block C, Pamela Youde Nethersole Eastern Hospital, 3 Lok Man Road, Chai Wan

 

Interview Day 4

Date:     24 Apr 2019 (Wed)

Time:       2:00pm – 4:30 pm 

Venue:     Kwun Tong Job Centre of Labour Department, Multi-function Room, 5/F, Kowloon East Government Offices, 12 Lei Yue Mun Road, Kwun Tong, Kowloon

 

For enquiries, please telephone 2595 6952.

 

 

 

For recruitment days holding in hospital, please note that if there is Tropical Warning Signal No.8 or above / Black Rainstorm Warning Signal hoisted and is lowered 2 hours before the interview start time (i.e. 7:30am or 12:30pm as appropriate), selection interview would be proceeded. Otherwise, the selection interview would be cancelled.

 

 

 

For recruitment days holding in Job Centre of Labour Department, please note that if there is Tropical Warning Signal No.8 or above / Black Rainstorm Warning Signal hoisted and is lowered 3 hours before the interview start time (i.e. 11:00am), selection interview would be proceeded. Otherwise, the selection interview would be cancelled.

 

 

Additional Information
Career Level
Entry Level
Qualification
School Certificate
Years of Experience
Not Specified
Employment Type
Contract, Full Time
Benefits
Gratuity
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