SEEK Asia Style Guide

Sales Administration ManagerBontoux Asia Pacific Limited
Sales Administration ManagerBontoux Asia Pacific Limited

Job Highlights

  • Sales administration
  • Management reporting
  • order processing

Job Description

  1. Assist the General Manager to take sales orders from internal and external customers
  2. Process the Sales Orders in ASAP or required format
  3. Arrange delivery of goods and coordinate with the logistics service providers for efficient fulfillment of orders
  4. Assist on custom clearance and export declaration procedures in Hong Kong
  5. Monitor inventory levels and devise replenishment plan according to sales forecast and projection.
  6. Process purchase orders to the head-office after obtaining approval from the General Manager.
  7. Assist the General Manager on regular operating reports to head-office
  8. Coordinate with the China office manager on its logistics needs and to support the sales order processing
  9. Coordinate to collect supporting documents regarding each sales transactions and payment transactions
  10. Regularly reconcile the inventory record as provided by warehouses and as recorded in the accounting system
  11. Assist the General Manager to file and organize monthly transaction records for accounting purposes
  12. Assist Regular review of debtor collection status and alert the General Manager on reluctant accounts
  13. Preparation of payment vouchers and cutting cheques for office payments before approval by the General Manager
  14. Assist the General Manager on prepare quarterly sales forecast and budget
  15. Ensure compliance of accounting controls on invoicing and sequence of documents
  16. Coordinate with the China accountants on monthly transaction for VAT tax reporting and reconciliation
  17. Reconcile the China office Sales and Purchases between the information recorded by ASAP or specified system for group reporting, versus the amount recorded by the Shenzhen accountant according to PRC custom requirements.

Additional Information

Years of Experience
3 years
Employment Type
Full Time
Benefits & Others
Five-day work week, Performance bonus

Company Overview

Having produced essential oils in France since 1898, Bontoux is now renowned as an international supplier of natural aromatic ingredients and essential oils.

Our worldwide presence and our expertise in the fields of agriculture and specialist processes mean we can produce and provide over 200 types of essential oils and natural extracts.

With our rapid expansion into the Asia Pacific Region with focus in China / Hong Kong, we are recuiting a high calibre candidate in our Hong Kong Office.