SEEK Asia Style Guide

Service CoordinatorWallem Shipmanagement Limited
Service CoordinatorWallem Shipmanagement Limited
Job Highlights
  • Coordinate for team operation and admin task
  • Liaise and follow up with customer
  • Minimum two year experience in admin roles
Job Description

Job Responsibilities

  • Assist the team to prepare Service Reports
  • Allocate new job number from job book and raise a new job file
  • Receive and copy Advice Notes, Time Sheets and Expense Claims upon the completion of each job
  • Copy the invoice, service report, advice notes and receipts and send all originals to customer ensuring all approved reports are scanned and saved on database
  • File and Archive of completed service job files
  • Log new jobs onto the computer system: Job Book, Job File and Service Planner Spreadsheet
  • Prepare the Sales Order for Service work after approval granted
  • Follow up a Service Attendance by issuing Service Reports and Certification to the customer as instructed
  • Raise the Sales Invoice for Service work after approval granted
  • Close out work in progress upon issue of the Sales Invoice
  • Liaise with customers in order to identify and resolve reasons for pending payment
  • Maintain the company vehicle log books
  • Maintain the holiday wall chart
  • Arrange Engineer travel schedule as assigned
  • To ensure coverage in the absence of the teammate
  • Other duties as may be assigned

Job Requirements

  • Tertiary Education or can be substituted by demonstration of sufficient relevant experience
  • Minimum 1 year experience working in a similar position or operation role
  • Effective communicator with good command of written and spoken English, Chinese and Mandarin
  • Computer literate with particular emphasis on MS Office and email applications
  • Good interpersonal skills and well-organised

We offer competitive remuneration package, 5 days work, medical and dental benefits, life insurance, performance bonus, education and training sponsorship, birthday leave, and 10% employer MPF contribution.

Interested parties please apply in strict confidence with your full resume, expected salary and contact details.

(Personal data collected will be kept under strict confidence and will be used for recruitment purpose only.)

Additional Information
Years of Experience
2 years
Employment Type
Full Time, Permanent
Dental insurance, Education allowance, Five-day work week, Life insurance, Medical insurance, Performance bonus
Company Website
Company details

The Wallem Group delivers maritime solutions. Our trusted reputation for delivering services to the maritime industry has been established over 110 years through our network of 47 offices in 18 countries. Today we deliver integrated solutions around the globe across Ship Management, Ship Agency, Ship Broking, Commercial Vessel Management, Freight & Logistics as well as innovative BPO and IT services.

Our people are at the core of these solutions, delivering quality services with the highest level of friendly professionalism. And we constantly seek to sustain our industry leadership by creating a place where our people can develop and are respected.

Please visit for more information about our Company service offerings and values and to have a look at our in-house magazine, True North.