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Team Assistant - International EventsDow Jones & Co
  • Wan Chai
  • Salary provided
  • Posted on 21 Oct 2019
Team Assistant - International EventsDow Jones & Co

Job Highlights

  • Entry-level adminstrative
  • Fluent English
  • 1-2 years experience

Job Description

The Assistant/Administrator supporting the International Events group will join the team that produces best-in-class conferences and events at Dow Jones and The Wall Street Journal. The Assistant/Administrator will be responsible for working closely with the team to support all elements required to produce high quality member and client-focused events within the region.

The primary function of the role is administrative, but given the nature of the team’s work will offer an entry level insight into international event management. The role requires a high level of collaboration, coordination, attention to detail and ability to multitask. The successful candidate will be expected to work closely with colleagues in APAC, EMEA and the US.


Responsibilities:

  • Administrative duties including, but not limited to:
  • Shipping/tracking event materials
  • Inventory management
  • Coordinating and managing event schedules
  • Processing invoices/expense in an accurate and timely manner
  • Finance duties including:
  • Purchase Order creation
  • Invoice processing
  • Vendor on-boarding
  • P&L tracking
  • General ad-hoc tasks including, but not limited to store cupboard inventory, paper orders
  • Managing global shipments for events
  • Assisting in planning and executing events, not limited to RSVPs and on-site staffing
  • Develop professional working relationships with all internal and external stakeholders
  • Oversee room bookings and meeting schedules for the team
  • Manage travel booking & expense submissions for Event Directors/Senior Event Managers

 

Requirements:

  • Recent Graduates with 1-2 years of relevant internship/work experience
  • Excellent written and verbal communication skills in English and Chinese (Mandarin and/or Cantonese). Fluency in knowledge of other Asian languages will be an advantage
  • Impeccable administration and organization skills
  • Meticulous attention to detail with an inherent sense of care
  • A strong team-player willing to lend help to ad-hoc tasks at short notice
  • A friendly, pleasant disposition with the ability to build relationships both internally and externally
  • Intermediate knowledge of Word, Excel, PowerPoint, Gmail and Google Docs

Additional Information

Career Level

Entry Level

Qualification

Not Specified

Years of Experience

Not Specified

Employment Type

Full Time

Company Overview

When you join Dow Jones, you become part of the most dynamic, creative and savvy news and information companies in the world. As a global leader in news and business intelligence, we're newswires, websites, newspapers, apps, newsletters, databases, magazines, radio and television--including some of the widest-read and most-respected brands, like The Wall Street Journal, Barron's, MarketWatch and DJX, our flagship news and analytics platform. Our media inform the discussions and decisions that are vital to the world's commerce, while our databases make the business world more transparent. We continually develop technology to transform information into insight and prosperity. From over 50 countries and in over a dozen languages, we enlighten and inspire audiences with authoritative, differentiated and trusted content.

http://www.dowjones.com/careers/

Additional Company Information

Benefits & Others

Dental insurance, Education allowance, Five-day work week, Flexible working hours, Life insurance, Medical insurance, Performance bonus

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