Personal Assistant / Secretary (Part-time, 1-Year Contract)

Job Description

Responsibilities

• Provide secretarial and administrative support to the CFO
• Manage calendars, schedules and meeting arrangements across internal and external stakeholders
• Coordinate business appointments, conference calls and meetings
• Prepare meeting materials, agendas and presentation documents as required
• Arrange travel logistics including flights, accommodation, transportation and itineraries
• Handle correspondence, emails and general communications on behalf of the executive
• Coordinate with internal departments and external business partners to ensure smooth scheduling and follow-up
• Maintain proper records, filing systems and confidential documents
• Assist with expenses claims, reporting and other administrative duties
• Support ad hoc projects and assignments when required

Requirements

• Diploma or Degree holder with relevant secretarial, executive support or administration experience
• Proven experience supporting senior management or C-suite executives
• Excellent organisational and coordination skills with strong attention to detail
• Strong ability to manage multiple priorities and work independently
• Excellent command of spoken and written English and Chinese
• Proficient in Microsoft Office applications including Outlook, Word, Excel and PowerPoint
• Professional, mature, discreet and able to handle confidential information
• Immediate availability or short notice is highly preferred

Contract Details

• 1-year part-time contract
• Flexible arrangement of approximately 3-4 working days per week

Interested parties please send your application letter and full resume with current / expected salary and availability by clicking "Apply now".

Information collected will be treated in strict confidence and only be used for recruitment purposes.