Office Administrator/ Senior Office Administrator

Responsibilities:

·       Perform day-to-day operations including sourcing, costing, price negotiation, sampling and shipping arrangement 

·       Responsible for preparing purchasing orders with suppliers

·       Coordinate closely with suppliers / forwarders for delivery and shipment arrangement

·       Manage and update suppliers and certifications database

·       Handle general administrative duties and provide clerical support including but not limited to handling incoming calls and enquiries, greeting guests, ordering general supplies, travel arrangement (including hotel and air / train tickets reservation & travel budgeting), etc.

·      Support HR functions like recruitment, payroll, expense reimbursement, MPF administration, etc

·       To participate in special projects and ad-hoc duties as needed

Reporting Line & Exposure:

·       Report directly to Management

·       Work closely with senior management on procurement, logistics, sales operations, and cross-border coordination

·       Gain hands-on exposure to supplier management, cost control, logistics coordination, and sales operations

Performance & Learning Objectives

·       Develop a solid understanding of procurement and logistics workflows

·       Demonstrate accuracy and timeliness in purchase orders, shipment coordination, and reporting

·       Show initiative in identifying issues in procurement / delivery / after-sales processes and escalating them early

·       Continuously improve efficiency in tracking, reporting, and supplier communication

Requirements:

·       Diploma holder in any disciplines

·       With relevant working experience/ basic knowledge in procurement, logistics and shipping processes

·       Proficient in MS Office, including Word, Excel and Chinese Word Processing

·       Strong analytical and problem-solving skills

·       Attention to details and well-organized

·       Excellent communication and interpersonal skills, with the ability to work effectively in a team

·       Excellent command of spoken and written English, Chinese and Mandarin

·     Candidates with more experience will be considered as Senior Office Administrator

·       Immediate available is highly preferred