How To Write A Stellar Acceptance Email For A Job Offer?

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How To Write A Stellar Acceptance Email For A Job Offer?

Congratulations! If you are reading this article, chances are you have recently received a call or an email informing you that you have landed the job you were after and are now at a loss for words, quite literally and figuratively.

If you have decided to accept the job, it is best to inform your new employer in writing for more reasons than one. Firstly, you can clarify the precise terms of the offer and have a legally-binding record of any agreements made between yourself and your employer during the process. This prevents any misunderstandings that may otherwise surface in the future. Secondly, accepting a job offer in writing, as opposed to accepting it verbally in person or over the phone, gives you the space you need to actually think about the offer at hand. It enables you to articulate your wants, needs, and thoughts in a clear manner to your employer without feeling put on the spot.

However, if you have been sitting aimlessly in front of your laptop screen with only a few words typed out, here are a few pointers to keep in mind and email templates you can follow to write a stellar job offer acceptance email:

The Basics Of Writing A Job Offer Acceptance Email

While writing an acceptance email seems like an easy task, there are certain formalities you need to adhere to in order to maintain the good impressions you made during the selection process.

Express Your Gratitude

One of the first things you need to include in an acceptance email is a “Thank you!”. It is common courtesy to express gratitude to your new employer for giving you the opportunity to work with them and for believing in your potential. You can also use this chance to show them your enthusiasm towards the company and the role.

Accept the Offer

It is important to clearly indicate in your email that you are accepting the job offer. It is, after all, the objective of your email. Articulating the words “I accept your offer” may seem redundant and even unnecessary, especially when the tone and content of your email communicate the message. Nonetheless, doing so eliminates any room for misinterpretation.

▪ Email etiquette 101: The anatomy of a rude email

▪ Reply Email Samples: 10 Scenarios You Always Encounter

Reiterate and/or Negotiate the Terms and Conditions of the Offer

Do not forget to reiterate in your email the terms and conditions of your offer—such as salary and benefits—you had already agreed upon. This is to ensure that both you and your new employer are on the same page regarding your employment. If you would like to negotiate the terms and conditions of your offer, you should do so before formally accepting the role.

Clarify Any Questions You Have

Employers expect candidates to have questions about the company, the role they are being offered, as well as the terms and conditions of the offer. If you have any questions, the best time to seek answers is before accepting the role.

Here are a few questions you can ask your new employer before formally accepting the job offer:

  • Is the salary negotiable?
  • What benefits does my offer include?
  • What are the working hours?
  • Will I receive compensation for working overtime?
  • Will I be able to claim travel expenses?
  • How many days of annual leave will I receive?
  • Can unused annual leave be carried forward?
  • Is there a probationary period?
  • Do you offer opportunities for professional development and growth?
  • When do you need a decision by?

▪ The value of a “thank you” note after an interview

▪ Resume & CV Sample for Fresh Graduate

Job Offer Acceptance Email Templates

Template 1

Scenario: You have received a job offer and would like to accept the role as well as the terms and conditions as they are.

Dear [Contact’s Name],

Thank you so much for offering me the [Job Title] position at [Company Name]. I am thrilled to inform you that I formally accept your offer.

As we discussed earlier, my start date will be [Date] with a monthly salary of HK$[Salary] and [Duration] of paid annual leave. I will also be eligible for a company-provided health insurance plan upon my successful completion of the probation period.

Thank you once again for this amazing opportunity! I look forward to signing the contract and joining the team. If you need any additional information from me in the meantime, please let me know.


[Your Name]

Template 2

Scenario: You have received a job offer and would like to clarify the terms and conditions of the offer.

Dear [Contact’s Name],

 This is great news! Thank you so much for offering me the position of [Job Title] at [Company Name].

Before I formally accept this exciting opportunity, I would like to clarify the terms of this job offer. Could you kindly confirm that my starting monthly salary will be HK$[Salary] and will increase to HK$[Salary] upon my successful completion of the probation period? I would also like to know if I will receive compensation for any additional hours worked.

I would like to thank you again for offering me this exciting position in your company and for believing in my potential. I look forward to hearing from you! 


[Your Name]

Template 3

Scenario: You have received a job offer and would like to negotiate your monthly salary.

Dear [Contact’s Name],

Thank you for offering me the [Job Title] position. The prospect of working in your company alongside like-minded individuals and highly-accomplished seniors is very exciting!

Before I formally accept your offer, I would like to negotiate my monthly salary. As we discussed during the interview, I have [Number] more years of experience and professional training in the [Industry Name] industry than this job requires. In my former role as a [Title], I have proven myself to be a hard-working and results-driven individual. [Elaborate on your accomplishments]. I am therefore confident that I can bring the same level of vigor to [Company Name], contribute well to the team, and help accomplish company goals.

Moreover, the market salary for an employee with my level of experience and skillset is HK$[Salary] per month, which is what I am requesting.

 I hope we can come to a mutually beneficial agreement regarding my salary. I look forward to hearing from you!


[Your Name]


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